//]]> Akari Care Careers

Privacy Notice

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Job Applicant Privacy Notice (compliant with GDPR)

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Akari Care Ltd & Akari Care Cymru Ltd – Data Controller

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Applicants – Data Subject

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Third Party – Data Processor

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As part of any recruitment process, Akari Care collects and processes personal data

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relating to job applicants. Akari Care is committed to being transparent about how it

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collects and uses that data and to meeting its data protection obligations.

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What information do we collect?

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Akari Care collects a range of information about you. This includes:

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  • your name, address and contact details, including email address and telephone
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number;

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  • details of your qualifications, skills, experience and employment history;
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  • information about your current level of remuneration; including benefit
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entitlements;

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  • whether or not you have a disability for which the organisation needs to make
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reasonable adjustments during the recruitment process; and

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  • information about your entitlement to work in the UK.
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Akari Care may collect this information in a variety of ways. For example, data might be

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contained in application forms, CV’s or resumes, obtained from your passport or other

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identity documents, or collected through interviews or other forms of consent.

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We may also collect personal data about you from third parties, such as references supplied

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by former employers.

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We will seek information from third parties only once a job offer to you has been made and with your consent.

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Data will be stored in a range of places, including on your application record, in HR

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managements systems, Applicant Tracking Systems (ATS) and on other systems including

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email.

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Why does Akari Care process personal data?

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We need to process data to take steps at your request prior to entering into a contract with

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you.

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In some cases, we may need to process data to ensure that we are complying with its legal

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obligations. For example, it is mandatory to check a successful applicant’s eligibility to work

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in the UK before employment starts.

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Akari Care has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess a candidate’s suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond and defend against legal claims.

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Akari Care may process special categories of data, such as information about ethnic origin to

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monitor recruitment statistics. We may also collect information about whether or not

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applicants are disabled to make reasonable adjustments for candidates who have a

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disability.

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We process such information to carry out its obligations and exercise specific

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rights in relation to employment.

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All applicants have the option to consent to Akari Care keeping the data and have the option

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to withdraw consent at any time.

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Who has access to data?

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Your information may be shared internally for the purposes of the recruitment exercise.

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This includes members of the HR and recruitment team, interviewers involved in the

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recruitment process, managers in the business area with a vacancy and IT staff if access to

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the data is necessary for the performance of their roles.

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We may share your personal data with third parties (Data Processors) who are GDPR

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compliant for the purposes of recruitment, for example the applicant tracking system. If

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your application is successful and we make an offer of employment we will then share your

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data with former employers to obtain references with your consent.

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How does Akari Care protect data?

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We take the security of your data seriously. We have internal policies and controls in place

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to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not

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accessed except by our employees in the proper performance of their duties.

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For how long does Akari Care keep data?

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If your application for employment is unsuccessful, the organisation will hold your data on

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file for 12 (twelve) months after the end of the relevant recruitment process. If you agree

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to allow us to keep your data on file we will hold your data for further 12 months for

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consideration of future employment opportunities.

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You can withdraw consent at any time.

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You will be asked when you submit your CV whether you give us consent to hold your

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details for the full 12 months in order to be considered for other positions or not.

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If your application for employment is successful, personal data gathered during the

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recruitment process will be transferred to your Human Resources file (electronic and paper

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based) and retained during your employment.

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The periods for which your data will be held will be provided to you in a privacy notice.

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Your rights

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As a data subject, you have a number of rights. You can: 

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  • access and obtain a copy of your data on request;
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  • require the organisation to change incorrect or incomplete data;
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  • require the organisation to delete or stop processing your data, for example where
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the data is no longer necessary for the purposes or processing; and

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  • object to the processing of your data where Akari Care is relying on its legitimate
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interests as the legal ground for processing.

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If you would like to exercise any of these rights please contact datasecurity@akaricare.co.uk

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If you believe that the organisation has not complied with your data protection rights, you

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can complain to the Information Commissioner.

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What if you do not provide personal data?

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You are under no statutory obligation to provide data to Akari Care during the recruitment

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process.

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However, if you do not provide the information, we may not be able to process

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your application properly or at all.

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