Privacy Statement

%{organisation} is committed to protecting your privacy when you use our on-line services. In this policy we explain how and why we collect your information, what we do with it and what controls you have over our use of it.

From time to time, we add or change functions, features or products to our Web Sites or add or change Services. This, and our commitment to protecting the privacy of your personal information, may result in periodic changes to this Privacy Policy. As a result, please remember to refer back to this Privacy Policy regularly to review any amendments.

Any questions regarding our Privacy Policy should be directed to %{organisation} at enquires@alphaplusgroup.co.uk

Your acceptance of these Privacy Statement terms

By using this vacancy finder you unconditionally agree to be bound by this Privacy Policy.

What data do we collect and how do we use it?

%{organisation} collects and processes information about you in order to:

(i) identify you each time you visit a Web Site
(ii) process applications submitted by you;
(iii) improve our Services and Web Sites
(iv) send you information we think you may find useful, including information about new %{organisation} products and services.

Log files/IP addresses

When you visit our Web Sites, we automatically log your IP address (the unique address which identifies your computer on the internet) which is automatically recognised by our web server. We use IP addresses to help us administer our Web Sites and to collect broad demographic information for aggregate use. We do not link IP addresses to personally identifiable information.

Non personal information

We may automatically collect non-personal information about you such as the type of internet browsers you use or the site from which you linked to our Web Sites. You cannot be identified from this information and it is only used to assist us in providing an effective service on our Web Sites.

Use of Cookies

Cookies are pieces of information that a Web Site transfers to your hard drive to store and sometimes track information about you. Most web browsers automatically accept cookies, but if you prefer, you can change your browser to prevent that. Please be aware that some of the features of this website will be unavailable if you switch cookies off in your browser. Cookies are specific to the server that created them and cannot be accessed by other servers, which means they cannot be used to track your movements around the web. Although they do identify a user's computer, cookies do not personally identify users or passwords.

With whom is the information shared?

%{organisation} will not share, sell or rent your personal information to third parties. However, we may disclose your personal information to third party suppliers who provide services on our behalf.

%{organisation} may disclose aggregate statistics about our Web Site visitors in order to describe our services to prospective partners and other reputable third parties and for other lawful purposes, but these statistics will not include personally identifying information.

%{organisation} may disclose personal information if required to do so by law or if it believes that such action is necessary to protect and defend the rights, property or personal safety of %{organisation} and its Web Sites, visitors to the Web Sites and customers of our Services.

Information about products and services

It is very important to us that we provide you with the highest level of service. In order to help us do this, from time to time %{organisation} may send you details of our products and services which we think may be of interest to you. If at any time you do not wish to receive these details, please change your e-mail preferences in the contact settings area of the site.

Security

%{organisation} places a great importance on the security of all information associated with our customers. We have security measures in place to attempt to protect against the loss, misuse and alteration of customer data under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to user information. With regard to our Web Sites, we use secure server software (SSL) to encrypt any personal information you input before it is sent to us. While we cannot ensure or guarantee that loss, misuse or alteration of data will not occur, we use our best efforts to prevent this.

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Privacy Notice

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Alpha Plus Group is a company incorporated in England and Wales, 483111 and whose registered address is:

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50 Queen Anne Street

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London

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W1G 8HJ

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What information does the Alpha Plus Group (APG) collect?

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As part of any recruitment process, APG collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

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APG collects a range of information about you. This includes:

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your name, address and contact details, including email address and telephone number;
details of your qualifications, skills, experience and employment history;
information about your current level of remuneration;
whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
information about your entitlement to work in the UK; and
equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.

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APG collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests.

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APG will also collect personal data about you from third parties, such as references supplied by former employers , information from employment background check providers and information from criminal records checks. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so. References will be raised prior to interview but your permission to this will be sought as part of the application process.

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Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

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Why does the Alpha Plus Group (APG) process personal data?

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APG needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.

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In some cases, APG needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

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APG has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.

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APG processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

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APG processes other special categories of data, such as information about ethnic origin, sexual orientation, health, religion or belief, age, gender or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time.

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Due to the nature of the roles recruited to, APG is obliged to seek information about criminal convictions and offences. APG seeks this information, because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

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If your application is unsuccessful, APG will keep your personal data on file in case there are future employment opportunities for which you may be suited. APG will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

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Who has access to the data?

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Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

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APG will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The organisation will then share your data with, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks. APG will also share your information with former employers and personal referees prior to interview.

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Our Applicant Tracking Software is provided by Access UK Ltd and your information is stored within the Telehouse Data Centre in London & back-up data is stored in the Equinix Data Centre in Slough. Access UK Ltd have access only for support purposes with our agreement and they manage the Data Centre Infrastructure. They are Certified ISO27001:2013 and have confirmed their own GDPR compliance.

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Your data will not be transferred out of the EEA. Any change to that storage will be communicated to you

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How does the organisation protect data?

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APG takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

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For how long does the organisation keep data?

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Your data is held within our Applicant Tracking Software and continues to be stored until you withdraw your consent or request for your data to be deleted.

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If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your HR file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

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Your rights

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As a data subject, you have a number of rights. You can:

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access and obtain a copy of your data on request;
require the organisation to change incorrect or incomplete data;
require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and
ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation's legitimate grounds for processing data.

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If you would like to exercise any of these rights, please contact The Data Protection Officer, Enquiries@alphaplusgroup.co.uk.

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If you believe that APG has not complied with your data protection rights, you can complain to the Information Commissioner.

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What if you do not provide personal data?

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You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, APG may not be able to process your application properly or at all.

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You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.

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Automated decision-making

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Recruitment processes are not based solely on automated decision-making.

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