Facilities Co-ordinator (12 month fixed term contract) - any office
The Role
Our Facilities Co-Ordinator will assist our Records and Facilities Manager and Facilities Engineer in the day to day running of both departments; working closely with both individuals to ensure the required service is provided and maintained throughout the firm. Deputising when required whilst having the flexibility to help cover COS responsibilities for any one of the five offices if needed.
Your duties will include:
Facilities:
- Scrutinise and authorise invoices while ensuring the current budget is maintained
- Ordering of various consumables for each office (sanitation products, cleaning and refreshments)
- Assist in managing a programme of supplier reviews
- Assist in managing tender processes for key supplier
- Monitoring supplier performance
- Anticipating contract expiry dates and renewals
- Assist in managing associated risk and compliance issues including undertaking the appropriate due diligence
- Ensuring compliance with Health and Safety policy, fire drills, risk assessments, COSHH, first aid in association with Facilities Engineer
- Ensure Health & Safety notice boards are compliant and up to date
- Arrange fire drills for each office every six months with assistant from the fire marshals
- Arrange fire and first aid training for staff
Miscellaneous Duties
- Cover for the Admin team during periods of leave or sickness in each office as required
- To carry out any reasonable duties as may be directed by the Partners or the Management of the firm
Knowledge, Skills and Experience required
- Experience in a previous facilities type role would be beneficial
- Health and Safety experience desirable but not essential
- Facilities and Maintenance knowledge
- Great attention to detail and good organisational skills
- Being adaptable and going from different tasks throughout the day.
- Front of house and general administration skills
- Team working and flexibility is required at all times
- To promote the firm with all members of the public
- Must have own transport and a full clean driving licence
- Flexibility to cover other offices (Bury, Gorse, Cambridge, Ipswich, Norwich) is essential
Hours of Work
Normal hours of work will be 9.00 am to 5.00 pm
You will be required to provide cover for holiday and sickness as required for the Admin team so flexibility is essential for this role
