Privacy Notice

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Privacy Notice

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About Us

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The Aurora Group is a company incorporated in England and Wales, and whose registered address is 33 Holborn, London, EC1N 2HT.

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Data

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Categories of data:-

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  • Users
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  • Employees
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  • Applicants
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  • Agencies
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The personal data we would like to collect from you is:

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  • name, address and contact details, including email address and telephone number, date of birth and gender;
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  • details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers and with the organisation;
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  • information about your nationality and entitlement to work in the UK
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  • information about your criminal record;
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Purpose and Legal basis for processing your Data

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The Aurora Group as a Data Controller, takes your privacy seriously and will only use your personal information for the following purposes:

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  • run recruitment and promotion processes;
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  • maintain accurate and up-to-date employment records and contact details, and records of employee contractual and statutory rights;
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  • ensure effective general HR and business administration.
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The lawful basis for processing is: legitimate interests.

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Disclosure

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The following third parties will receive your personal data for the following purpose(s) as part of the processing activities, The Aurora Group will not pass your data on to any other third parties without your explicit consent

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  • Screening Agency – Pre-Employment Screening
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  • Referees where given
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  • Educational verification
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  • Shared with affiliate companies for applicable roles
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  • Disclosure and Barring Service
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Storage & Disposal

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Our Applicant Tracking Software is provided by Access UK Ltd and your information is stored within the Telehouse Data Centre in London & back-up data is stored in the Equinix Data Centre in Slough. Access UK Ltd have access only for support purposes with our agreement and they manage the Data Centre Infrastructure. They are Certified ISO27001:2013 and have confirmed their own GDPR compliance.
Your data will not be transferred out of the EEA. Any change to that storage will be communicated to you.

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Principles and Rights

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Your data will be processed in line with the Principles and individuals Rights of The General Data Protection regulation

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The Principles

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Article 5 of the GDPR requires that personal data shall be:

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  1. Processed lawfully, fairly and in a transparent manner in relation to individuals;
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  3. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
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  5. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
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  7. Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
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  9. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
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  11. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
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The Rights of the Individual

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  1. The right to be informed
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  3. The right of access
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  5. The right to rectification
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  7. The right to erasure
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  9. The right to restrict processing
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  11. The right to data portability
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  13. The right to object
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  15. Rights related to automated decision making
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  17. Complaints and Contact Information
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Our Information Security/ Data Protection Manager can be contacted at:-

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Governance@the-aurora-group.com

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If you feel we have not processed your data in accordance with the Principles and Rights of the individual under GDPR, you are at liberty to raise a complaint feedback@the-aurora-group.com.

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You are also able to raise a complaint with the Information Commissioners Office

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Please note that you have the right to withdraw consent at any time by contacting 02036 170170 / or governance@the-aurora-group.com

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