Customer Care Co-ordinator

Specific Location
Chelmsford, Essex

Division
Eastern Counties

Hours of Work
40 hours per week

Brand
Barratt David Wilson

Contract Type
Full-time

Closing Date
31 December 2018

Customer Care Co-ordinator

The Customer Care team, making sure home buyers receive the very best care following their home buying experience.

 

Being in a customer-facing role with us is a little bit different than most businesses. Our customers expect their homes to be of the highest standard, and you’ll make sure they are, by being on hand with answers and practical help. Because of the things you’ll be dealing with we look, ideally, for construction or building experience. More importantly than that though, is your passion for quality and professionalism. 

Summary of the Role:

To support the Head of Customer Care in managing all customer-related issues through to resolution, by direct communications with our internal and external Customers, coordinating the administration of the department to ensure it operates efficiently and effectively.

 

What will I be responsible for:

  • Ensure personal and team compliance with all relevant SHE policies and procedures, putting the safety of our teams as first priority.
  • To fully adhere to the BDW standard Customer Care policies and procedures, ensuring that all issues raised by our customers are dealt with professionally, quickly and to their complete satisfaction.
  • Ensure all contacts (calls, emails, online, Social Media) received are handled professionally and courteously, with all issues appropriately recorded in the Company’s iCARE IT system.
  • Coordinate with colleagues to ensure the department provides continual telephone cover throughout the working day.
  • Arrange the inspection of remedial enquiries where necessary to agree valid warranty issues.
  • Liaise between Site Management teams, Customer Care Operatives and external Sub-contractors to ensure all remedial works are completed efficiently, in accordance with the NHBC Buildmark Warranty and in line with the company’s stated Service Level Agreements.
  • Communicate with the Head of Customer Care to ensure all defects are dealt with by the appropriate personnel and in a cost effective manner.
  • Utilise the IT system and associated reporting to manage resolution of defects and identify to the Head of Customer Care where performance is falling below expected levels.
  • Liaise with the Commercial/Buying departments to order materials in accordance with arrangements made for defect resolution and complete contra-charges where applicable.
  • Liaise with all other Departments to ensure Customer enquiries or concerns are addressed professionally and efficiently.
  • Provide administrative support for the Department, to include, handling and responding to all customer correspondence, electronic and paper filing, production of reports, record Action Logs for internal meetings.
  • Undertake post-completion satisfaction calls to customers.
  • Update weekly reports and distribute to relevant personnel.
  • Promote and act in accordance with all Group values, systems, policies and procedures.
  • Carry out other appropriate ad hoc duties as and when required.

 

Personal characteristics/ qualifications and skills:

  • Experience of working in a professional secretarial/administration role.
  • Previous experience in a demanding and fast paced customer service environment.
  • Excellent communication skills, both written and verbal.
  • Intermediate to advanced level of proficiency with MS Office programs, with excellent keyboard skills.
  • A strong team player, supportive of colleagues.
  • Assertive, tenacious, with an ability to influence others and be resilient to challenging Customer demands.
  • Self–disciplined, with excellent time management skills and the ability to coordinate a number of priorities.
  • Ability to multi-task, and work efficiently and accurately under pressure.
  • Professional, assertive and pleasant manner in dealing with internal and external customers and contacts.

 

What about the benefits package:

  • Competitive salary
  • Bonus
  • Pension Scheme
  • Flexible Benefits
  • 25 days holiday
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