Cineworld Recruitment Privacy Notice
What is the purpose of this notice?
We are providing you this notice because you are applying for work with Cineworld. During this process Cineworld Cinemas Ltd will hold data about you and will be a "data controller" for the purposes of the General Data Protection Regulation (GDPR).
What information will Cineworld collect during the recruitment process?
We collect a range of information about you. This may include:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- information you provide during any interviews which may take place; and
- information about your entitlement to work in the UK.
We may also collect "special categories" of personal information, including information about your health and any medical condition or sickness records.
Cineworld may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests.
Cineworld may also collect personal data about you from third parties, such as references supplied by former employers. Cineworld will seek information from third parties only once a job offer has been made (although such offer may be conditional on appropriate references being provided) and will inform you that it is doing so.
Why does Cineworld process personal data in connection with recruitment?
Cineworld needs to appoint people with the appropriate skills for the role and it is in its legitimate interests to obtain information about you before deciding whether to recruit you and enter into a contract with you. Cineworld may also need to process data from job applicants to respond to and defend against legal claims.
In some cases, Cineworld will need to process data to ensure that it is complying with its legal obligations. For example, it will need to check a successful applicant's eligibility to work in the UK before employment starts
Cineworld may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics, provided it is lawful to do so. It may also collect information about whether or not applicants are
disabled to make reasonable adjustments for candidates who have a disability. Cineworld processes such information to carry out its obligations and exercise specific rights in relation to employment.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of HR, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
Cineworld will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. Cineworld may then share your data with former employers to obtain references for you. Cineworld will not transfer your data outside the European Economic Area unless it is lawfully entitled to do so.
How does Cineworld protect data?
Cineworld takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
How long does Cineworld keep data obtained during recruitment?
If your application for employment is unsuccessful, the organisation will hold your data on file for 6 months after the end of the relevant recruitment process. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.
If you agree to allow the organisation to keep your personal data on file, the organisation will hold your data on file for a further 6 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent; your data will be deleted or destroyed unless we have a legitimate interest in retaining the information (in which case we will explain the reasons why the data is held).
If your application for employment is successful, personal data gathered during the recruitment process will be retained during your employment. The periods for which your data will be held will be provided to you in a separate privacy notice.
As a data subject, you have a number of qualified rights. You can (subject to the requirements of the data protection regime):
- access and obtain a copy of your data on request;
- require Cineworld to change incorrect or incomplete data;
- require Cineworld to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.
- If you would like to exercise any of these rights, please contact Peter Rowe, Group Compliance Manager at Peter.Rowe@Cineworld.co.uk.
- If you believe that Cineworld has not complied with your data protection rights, you can complain to the Information Commissioner.
- What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, Cineworld may not be able to process your application properly or at all.
Recruitment decisions are not made based on automated decision-making.