Privacy Notice
The Conservative and Unionist Party, commonly known as the Conservative Party (The Party) respects the privacy of all of candidates and everyone else associated with the recruitment and selection of approved candidates. We will collect and use personal data responsibly and in ways that are consistent with our obligations and your rights under the law.
This Privacy Notice covers the processing of personal data for our recruitment and selection of approved candidates process. It explains how the Party uses and protects your personal data, as well as your rights in respect of it, how to exercise your rights and how to contact us. More information about how The Party processes personal data in general can be found at www.conservatives.com/privacy.
Information about other people
If you provide information to us about any other people, you must give them a copy of this Privacy Notice so that they understand how their information will be used. You should only provide information about them if you are authorised to do so.
Changes to this Privacy Notice
Privacy laws and practice are constantly developing and we aim to meet high standards. Our policies and procedures are, therefore, under continual review. We may, from time to time, update our Privacy Notice. If we want to make any significant changes to the way in which we will use your personal data we will contact you directly and, if required, seek your consent.
About us
Unless we say otherwise, the Party is the data controller in respect of all personal data we obtain about you whether that is as a result of you or someone you know applying to be a candidate for the Party or if you are otherwise involved in the candidate selection process. This means that we are responsible for ensuring that we do so in full compliance with data protection and all other related privacy laws.
You can contact us as follows:
Address: Data Protection Officer, Compliance Department, Conservative Campaign Headquarters, 4 Matthew Parker Street, London, SW1H 9HQ
Phone: +44 (0) 20 7984 6300
Email address: DataProtection@Conservatives.com
If you have any questions or concerns about how we are handling your personal data you can direct them to our Data Protection Officer at DataProtection@Conservatives.com or you can make a complaint to the Information Commissioner’s Office (www.ico.org.uk).
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Categories of personal data that we process |
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We process the following types of personal data for our purposes and the Party is the controller of this data. |
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for candidates |
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Personal details Title Name Any ‘known as’ name Contact details Address (including any previous addess(es)) Date of birth Shareholdings Social media accounts and any aliases used Content (such as blogs, websites, articles, speeches, features, books and podcasts authored or contributed to) Adverse Financial records Copy of driving licence Copy of passport Disclosure and Barring Service (DBS) check certificate Party membership details Interests and specialisms Skills
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Employment National Insurance number Employment details Employment history Directorship history Reasons for career negatively impacting on ability to serve as an elected representative References (professional, personal, political/voluntary)
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Previous applications Nature of previous applications Outcome(s) Details of previous election(s) stood for
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Assessment and selection details Preferred constituencies Hogan assessment results Assessment centre scores and notes Performance notes on selections / elections |
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Voluntary and community work
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Diversity and inclusion Marital status Age / date of birth Religion Gender Ethnicity Political opinions Sexual orientation Disability / health conditions (anonymised and used solely for reporting purposes unless we have your consent for other use) |
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Education Professional and academic qualifications Affiliations to professional membership organisations Training and development results |
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for assessors / sifting representatives |
for others identified in candidate applications |
for suppliers and other contacts |
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Personal details Title Name Any ‘known as’ name Contact details
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Various All information provided by the candidate Reference responses All information obtained through the vetting process such as information in a Candidate’s social media account |
Personal details Title Name Contact detail |
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Expense Details Expenses payable Bank account details
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Employment Employer
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Sources of personal data |
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You Others identified in applications Your representative(s) The Party (including Party officers and professional staff) Constituency agent(s) / Organisers Candidates Committee
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Assessors Sifting representatives Social media platforms such as LinkedIn Media publications |
Insurers Professional advisers Regulators Government agencies (such as the Disclosure and Barring Service (DBS) / our provider of DBS checking services |
We obtain some information through our research partner (currently Emerson Strategy Limited) which searches various public resources such as electoral registers, identity checking services, companies house, social media platforms like LinkedIn and also carries out browser based searches.
We may also use Hogan assessments which are science-based aptitude tests used to gain an accurate insight into personality and cognitive abilities of applicants for candidacy.
Automated decisions using personal data
We use an automated process to make an initial determination as to whether you meet our eligibility criteria.
If we invite you to complete a Hogan assessment, your responses will be assessed using Hogan’s automated software. The results will form part of our decision taking but will not be used as the sole selection criteria.
We do not normally take any other solely automated decisions.
You can find out more about Hogan assessments at https://www.hoganassessments.com/
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Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
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Who we may disclose your personal data to |
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You Our research partner (currently Emerson Strategy) Hogan for our aptitude testing (in anonymised or pseudonymised form only) Assessors Sifting representatives (ie the local constituency) Complainants Referees Party Officers Members Professional staff Constituency Agent / Organiser Candidates Committee |
Insurers Professional advisers Regulators Courts or tribunals Government agencies (where we have a legal obligation to do so) |
We may, occasionally, appoint other organisations (such as telecoms providers or technology hosts) to carry out some of the processing activities on our behalf. In these circumstances, we will ensure that personal data is properly protected and that it is only used in accordance with our Privacy Notice.
Location of your personal data
If we invite you to complete a Hogan assessment, you should be aware that Hogan’s systems are in the US. The Party will anonymise or pseudonymise your identity so that your personal data is protected.
In all other cases, we normally keep your personal data within the United Kingdom.
Wherever we transfer your personal data outside of the United Kingdom, we will take proper care to ensure that it is protected in accordance with this Privacy Notice and applicable privacy laws.
In the case of Hogan assessments, if we transfer any of your personal data to the US, we intend to use the European Commission approved ‘Standard Contractual Clauses’ as the legally accepted mechanism to allow the transfer and protect your data protection rights.
To find out more about Hogan’s privacy arrangements, you can read their Privacy Policy at www.hoganassessments.com/privacy-policy
How long we keep your personal data for
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The duration for which we keep personal data depends on your relationship with us |
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for candidates and those referred to in applications |
for Assessors, Sifting Representatives |
for suppliers and contacts |
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For applicants that do not meet the eligibility criteria Normally 6 months For unsuccessful applicants Lifetime of the parliament or 4 years (whichever is longer) For successful applicants Duration for which they are an active candidate plus 3 years after they leave the Party list of approved candidates |
Normally for 6 years after you cease to be an Assessor/ Sifting Representative |
Normally for 3 years after you cease to be a supplier or 3 years after our last contact with you |
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After this time period we may anonymise your information and keep it for analysis. |
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In the unlikely event that there is a complaint which involves or affects you, we may keep your personal data for 3 years after the matter is resolved.
Security
We take the security of personal data seriously. We use security technology, including firewalls, password protection and encryption to safeguard information and have procedures in place to ensure that our paper and computer systems and databases are protected against unauthorised disclosure, use, loss and damage. We have processes in place to deal with a data breach in the unlikely event one should occur.
We only use third party service providers where we are satisfied that they provide adequate security for your personal data.
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Your legal rights in respect of your personal data |
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You have a number of legal rights over your personal data which are:
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Some of these legal rights are subject to exceptions which means that we may be entitled, or required, to refuse to comply with a request