Privacy Notice

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Privacy Notice

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About Us

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Habinteg Housing is a company incorporated in England and Wales, and whose registered address is Habinteg Housing Association, Holyer House, 20-21 Red Lion Court, London EC4A 3EB.

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The personal data we would like to collect from you is:

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• Full name
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• Previous employment history
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• Race;
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• Ethnic origin
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• Biometric data (where this is used for identification purposes);
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• Health data;
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The special categories of data we process are

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• Race;
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• Ethnic origin
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• Genetic data;
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• Biometric data (where this is used for identification purposes);
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• Health data;
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Purpose and Legal basis for processing your Data

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Habinteg Housing, as a Data Controller, takes your privacy seriously and will only use your personal information for the following purposes:

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• Pre-Employment Screening
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• On-boarding – transferring your details to our internal system if you are successful in your candidacy
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The lawful basis for processing is; consent.  The individual has given clear consent to process their personal data for a specific purpose.

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Disclosure

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The following third parties will receive your personal data for the following purpose(s) as part of the processing activities, Habinteg Housing will not pass your data on to any other third parties without your explicit consent

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• Referees where given
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Storage & Disposal

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Our Applicant Tracking Software is provided by Access UK Ltd and your information is stored within the Telehouse Data Centre in London & back-up data is stored in the Equinix Data Centre in Slough. Access UK Ltd have access only for support purposes with our agreement and they manage the Data Centre Infrastructure.   They are Certified ISO27001:2013 and have confirmed their own GDPR compliance.

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Your data will not be transferred out of the EEA. Any change to that storage will be communicated to you.              

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Principles and Rights

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Your data will be processed in line with the Principles and individuals Rights of The General Data Protection regulation

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The Principles

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Article 5 of the GDPR requires that personal data shall be:

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1. Processed lawfully, fairly and in a transparent manner in relation to individuals;
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2. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
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3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
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4. Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
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5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
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6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
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The Rights of the Individual

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   The right to be informed

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   The right of access

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   The right to rectification

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   The right to erasure

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   The right to restrict processing

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   The right to data portability

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   The right to object

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   Rights related to automated decision making

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Complaints and Contact Information

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Our Information Security / Data Protection Manager can be contacted at:-  Head of Governance and Assurance, Habinteg Housing Association, Holyer House, 20-21 Red Lion Court, EC4A 3EB.  Tel:  0207 822 8700

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If you feel we have not processed your data in accordance with the Principles and Rights of the individual under GDPR, you are at liberty to raise a complaint [here]

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You are also able to raise a complaint with the Information Commissioners Office

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Please note that you have the right to withdraw consent at any time by contacting:

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Head of Governance and Assurance, Habinteg Housing Association, Holyer House, 20-21 Red Lion Court, EC4A 3EB Tel:  0207 822 8700

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