Programme Officer PES

Programme/ Department: Cross Department

Contract Type: Fixed Term

Salary: £28,492-£33,987

Location: Overseas Development Institute

Hours: Mon-Fri 09:30-17:30 35 Hours per week

Closing Date: 01 September 2019

Interview: Week of the 9th September 2019

Assessment: TBC

Programme Officer PES

Programme Officer

Contract: Fixed until 31st March 2021

Salary: £28,492-£33,987 per annum

Location: London

Ref: PES/03/2019

An independent, global think tank, working for a sustainable and peaceful world in which every person thrives.

 About us

ODI is an independent, global think tank, working for a sustainable and peaceful world in which every person thrives. We harness the power of evidence and ideas through research and partnership to confront challenges, develop solutions and create change. (



We are looking for a Programme Officer to join ODI to provide administrative, operations and financial management support for a range of projects and activities, notably a large multi-year grant funded by the Bill and Melinda Gates Foundation aimed at ‘Delivering effective development against multidimensional poverty’. 

Key responsibilities include:  

Pre-bidding and proposal development

  • Support project/programme leaders and researchers in the preparation of bids and proposals (financial, narrative and other documentation)
  • Assist in and/or contribute to proposal development

Project, Financial and contractual monitoring

  • Administer a portfolio of donor contracts, notably the BMGF multi-year grant; liaising with the Foundation (and other donor organisations as relevant) on all matters relating to contracting, reporting and invoicing;
  • Coordinate the BMGF grant, ensuring that research and activities are delivered on time and on budget; supervise the 'management and strategic convening’ component;
  • Provide guidance on strategy, work planning and financial management under the grant;
  • Liaise with the ODI finance team to ensure the correct and effective set up; implementation and close down of projects
  • Liaise with project partners and subcontractors on financial and contractual matters;
  • Create, monitor and reconcile project budgets
  • Review project data and information to assist the ODI finance team in the reconciliation and consolidation of monthly, quarterly and year-end financial processes.
  • Assist with the accurate and timely invoicing of sub-contractors, suppliers and funders
  • Coordinate the production of narrative and financial donor reports according to contractual requirements, making improvements as required

Operations, Administrative and Financial Coordination

  • Support the Head of Strategic Operations in the coordination and reporting of financial information across several programmes
  • Organise and take minutes for monthly meetings of Heads of Programme and Programme Management staff, as convened by the Managing Director and the Head of Strategic Operations
  • Assist with the recruitment, onboarding and induction of staff across the programmes
  • Monitor the inclusion of communication staff in project proposals and budgets
  • Support the development and implementation of systems, procedures and practices to optimise efficiency across projects / programmes /ODI
  • Assist with the coordination and administration of a range of events from stakeholder meetings and closed roundtables to programme retreats and public conferences. 

About you  

  • Educated to degree level
  • High level of numeracy
  • Experience of project/programme management, including demonstrated experience of managing budgets and donor reporting
  • Web/communication experience


  • Advanced IT skills to include excel, PowerPoint, Word, databases, email
  • Good proof reading and editing skills
  • Excellent interpersonal skills and cultural sensitivity, the ability to deal with people from a variety of backgrounds
  • Ability to work to work under pressure and to strict deadlines
  • Foreign language skills, particularly French (desirable) 

Closing date: 1st September 2019

Interview Date: week of the 9th September 2019 

For more information, please download an application pack from here. If you are experiencing difficulties downloading, please telephone 020 7922 0351 or email

ODI is an equal opportunities employer                         Charity Reg. No.228248





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