//]]> Ralph Trustees Careers

Centralised Accounts Payable Supervisor

Location: The Grove

Contract Type: Full Time

Salary: Competitive salary plus hotel benefits

Specific Hours: n/a

Centralised Accounts Payable Supervisor

JOB PURPOSE: As part of the Centralised Accounts Payable function of shared services, ensure that standard RTL processes for Accounts Payable are adhered to for invoices received

ACCOUNTABILITIES:

General

  • In conjunction with the Centralised Accounts Payable Leader, ensure the efficient running of the Centralised Accounts Payable team and, when necessary, stand in for the Centralised Accounts Payable Leader.
  • To know and observe the purchasing policies of RTL and ensuring that these are maintained within the Hotels.
  • To assist in ensuring the AP team’s time is allocated appropriately across all hotels.
  • To assist the AP Leader when required in closing the period, make sure monthly checklists are completed to ensure a successful period close within the time frame required.
  • To process incoming invoices as required while maintaining an oversight of the Accounts Payable Assistants and their efficiency and workload which involves:
    • accurate recording of incoming invoices in the financial accounting systems.
    • checking/ coding/ processing incoming invoices / credit notes
    • matching invoices / credit notes with appropriate paper work, including PO’s, authorization and delivery notes.
  • To ensure the reconciliation of suppliers statements are completed in a timely manner.
  • To answer queries from suppliers.
  • To monitor challenges and suggest solutions to remedy such challenges.
  • To assist in the month end closing procedures as required.
  • To work closely with the Hotels’ Business Controllers
  • To ensure that correct process for Pro Forma invoices are adhered to and ensure the AP Assistants follow this process.
  • To ensure that Direct Debits and international payments are posted and invoices received where appropriate.
  • To work closely with Group F&B Cost Controller and the Hotels’ F&B receiving departments.
  • To ensure all requests whether internally or external are handled effectively and timely.
  • To always act as an ambassador for RTL.
  • To be honest and active participant of the Finance team willing to assist in other areas if needed.
  • To fulfil any other reasonable request from the Business/Assistant Business Controller.

 

PERSON SPECIFICATION

 

Essential:

  • GCSE (or equivalent) Maths and English
  • Clear conversational English
  • A flexible attitude
  • PC Skills & knowledge of Microsoft office (Excel & Outlook)
  • Attention to detail and an ability to work well under pressure.
  • Good organisational and communication skills.

 

Desirable:

  • Previous Hotel experience
  • Prior experience with Great Plains, Docuware and Adaco.
Apply now