Buyer's Admin Assistant - Childrenswear

Store Support Centre - Coventry Ansty Park

Competitive - Plus Benefits

Permanent - Full Time

24 January 2017

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Buyer's Admin Assistant - Childrenswear

In a nutshell

To provide comprehensive administrative support to the Buying team, ensuring that tasks are undertaken accurately and to company timescales to drive overall performance in the business unit.

What I need to do

  • To create category SKUs and maintain data integrity in line with company targets.
  • To adhere to buying milestones within the critical path to ensure on time launches and feedback as appropriate to team.
  • Liaise with suppliers to chase samples and key information
  • Support sample management as appropriate to the needs of the department
  • To ensure that Promotional and Pricing administration is completed efficiently and effectively on behalf of the trading team.
  • To ensure all Point Of Sale is raised efficiently prior to sign off by the buyer.
  • Prepare approvals for Buyer/Junior Buyer/Assistant Buyer and send to supplier.
  • To provide great customer service to store colleagues through speedy and accurate issue resolution.
  • To carry out the accurate filing and maintenance of all required records in line with company procedures and legal guidelines, on behalf of the category.
  • Prepare for, attend, and take notes at meetings.
  • Conduct competitor shop reports and feedback to team.
  • Maximises learning opportunities to broaden knowledge of the Buying team’s responsibilities in order to support with queries from the wider team.
  • To confirm product detail and administration post sign off to suppliers in line with the critical path
  • Ensure team activity is legal and compliant, and ensure trained to understand my obligations under competition law and ethical training

How I will succeed

  • Effectively supports the Buying team, delivering great service to Buying team and stakeholders
  • Data integrity (regarding product, promotional set up, range management)
  • Tasks and information delivered in timely manner to achieve critical path
  • High degree of accuracy for all tasks assigned
  • Demonstrates strong organisational skills efficiently managing workload
  • Admin excellence 
  • Demonstrates the Sainsbury’s values

What I need to know

  • Computer literate
  • Systems knowledge especially Excel & MS Office
  • Analytical & Numerical skills
  • Written and verbal communication skills
  • Knowledge of business principles and core values
  • Excellent admin and organisational ability
  • Interest in commercial issues

What I need to show

  • Strong team working skills
  • Continuous improvement in the role, and a desire to develop
  • Ensures that customers are at the heart of all decisions taken.
  • Accuracy and attention to detail related to product, process and systems 
  • Takes accountability to ensure that own targets are met
  • Positive approach to building relationships with stakeholders, and wants to deliver great service
  • Proactive approach, suggests ideas to improve our way of doing things 
  • Takes every opportunity to communicate relevant information 
  • Open to trying new ideas or ways of doing things
  • Seeks to drive out inefficiencies
  • Ensures that reports are accurate and timely and enables others to make decisions easily

Resources available to me

  • Systems support and relevant training
  • Guidance and support from line manager
  • Opportunity to attend trading and supplier meetings where relevant

What decisions can I make

  • Input on departmental processes and team meetings
  • Follow through of tasks and resolution to issues

*LI-LM

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