Buyers Admin Assistant - Menswear

Store Support Centre - Coventry Ansty Park

Competitive plus benefits

Permanent - Full Time

23 January 2017

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Buyers Admin Assistant - Menswear

In a nutshell

To provide comprehensive administrative support to the Buying team, ensuring that tasks are undertaken accurately and to company timescales to drive overall performance in the business unit.

What I need to do

To create category SKUs and maintain data integrity in line with company targets.
To adhere to buying milestones within the critical path to ensure on time launches and feedback as appropriate to team.
Liaise with suppliers to chase samples and key information
Support sample management as appropriate to the needs of the department
To ensure that Promotional and Pricing administration is completed efficiently and effectively on behalf of the trading team.
To ensure all Point Of Sale is raised efficiently prior to sign off by the buyer.
Prepare approvals for Buyer/Junior Buyer/Assistant Buyer and send to supplier.
To provide great customer service to store colleagues through speedy and accurate issue resolution.
To carry out the accurate filing and maintenance of all required records in line with company procedures and legal guidelines, on behalf of the category.
Prepare for, attend, and take notes at meetings.
Conduct competitor shop reports and feedback to team.
Maximises learning opportunities to broaden knowledge of the Buying team’s responsibilities in order to support with queries from the wider team.
To confirm product detail and administration post sign off to suppliers in line with the critical path
Ensure team activity is legal and compliant, and ensure trained to understand my obligations under competition law and ethical training 

How I will succeed

Effectively supports the Buying team, delivering great service to Buying team and stakeholders
Data integrity (regarding product, promotional set up, range management)
Tasks and information delivered in timely manner to achieve critical path
High degree of accuracy for all tasks assigned
Demonstrates strong organisational skills efficiently managing workload
Admin excellence
Demonstrates the Sainsbury’s values

What I need to know

Computer literate
Systems knowledge especially Excel & MS Office
Analytical & Numerical skills
Written and verbal communication skills
Knowledge of business principles and core values
Excellent admin and organisational ability
Interest in commercial issues

What I need to show

Strong team working skills
Continuous improvement in the role, and a desire to develop
Ensures that customers are at the heart of all decisions taken.
Accuracy and attention to detail related to product, process and systems
Takes accountability to ensure that own targets are met
Positive approach to building relationships with stakeholders, and wants to deliver great service
Proactive approach, suggests ideas to improve our way of doing things
Takes every opportunity to communicate relevant information
Open to trying new ideas or ways of doing things
Seeks to drive out inefficiencies
Ensures that reports are accurate and timely and enables others to make decisions easily

Resources available to me

Systems support and relevant training
Guidance and support from line manager
Opportunity to attend trading and supplier meetings where relevant

What decisions can I make

Input on departmental processes and team meetings
Follow through of tasks and resolution to issues



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