Chapel and Music Administrator

£2,847 p.a. (£26,338 FTE)

You will undertake a wide range of administrative tasks, including taking minutes, assisting with the promotion and circulation of information across various media, booking rooms and supporting events as well arranging regular piano tuning and other instrument upkeep. You will be highly organised, adaptable, and have excellent communication skills and an appreciation of the needs of our musical students and academics as well as external users of the Chapel.

Main duties

This is a recently established role and it is anticipated that the duties may change over time.

• Arranging tuning of pianos each term
• Acting as clerk for Chapel and Music Committee, sending out agendas and minutes, and taking minutes.
• Dealing with external bookings of the chapel, including onsite liaison with clients, bursary, AV
• Looking after PRS reporting and submitting the report in July on an annual basis.
• Assisting the Director of Chapel Music by publicising Choir events and representing the choir & chapel on social media
• Ensuring all online sources of information relating to music at Somerville are up to date, including liaising with AV to edit/upload suitable videos to YouTube
• Arranging distribution and return of the college electric keyboards to students, liaising with the treasury re deposits etc.
• Administration of Somerville's candidates for Organ and Choral Awards

Selection criteria

Essential

• Proven flexibility with a friendly, efficient communication style, and ability to provide proactive support to colleagues.
• Excellent organisational and time management skills
• Good standard of IT literacy with experience of standard office systems.
• Willingness to learn college-specific systems
• Excellent communication skills in English, both verbally and in writing.
• Ability to work on own initiative, unsupervised
• Familiarity with Twitter, Facebook, Instagram

Desirable

• Previous experience of administrative work in a similar environment
• Understanding of the Oxford Collegiate and Tutorial System
• Commitment to supporting the College’s educational aims
• Understanding of music in an academic environment
• Familiarity with Sibelius music notation software

Full further particulars are available to download from the link below

Chapel and Music Administrator - Further Particulars

Closing date

The deadline for submission of completed applications is noon (UK time) on Monday, 16 June 2025