Buying Administrator

Location: The Entertainer Head Office

Contract Type: Permanent

Hours Per Week: 39.5

Salary: £23-25k, plus profit related bonus

Buying Administrator

It's hard to imagine that the first Entertainer store only opened back in 1981. Today The Entertainer is the U.K.’s Largest Independent Toy Retailer. We have over 170 UK stores stretched across England, Wales, Scotland, Northern Ireland and the islands and we are still growing!  We have several flagship regional stores including the Bullring, Birmingham and our two Westfield London stores. We are also partnering with a growing number of retailers to showcase our brand selling our toys in their retail space. We also sell toys online via our website and other partner channels.


As a business, we own the Early Learning Centre, and Totally Toys brands as well as our own brand Addo Play. Outside of the UK we own the Poly Jugetes toy shops in Spain plus numerous Entertainer and Early Learning Centre international franchise partnerships.


With our Group Head Office based in Buckinghamshire we are focused on success. All of the projects that we undertake are to improve the business and to allow us to become a recognised high street name. We will also make sure that we offer progression to our team members and ensure that our values support everything that we do to achieve our goals.

We offer a standard 39.5 hour contract as well as a supportive Blended Working Policy which includes homeworking.

Your rewards will include: Profit Related Bonus, 20% Toy Discount, Life Cover, Payroll Giving, Pension, High Street & Leisure Discounts and Cycle to Work schemes.

To assist the Buyers in the administrative aspects of the buying process. The job will include ensuring accurate data is collected for product creation process, creating products on the relevant systems, progressing orders into the warehouse and setting up initial stock levels. Maintain supplier relationships to ensure stock is delivered on time. The role also covers the management of retail prices and price establishment.

You will be a great administrator with a good eye for detail, well organised and able to hit deadlines under pressure. You will also have a natural enthusiasm for our brands and ranges. This is a key role to ensure the effective running of the buying team and requires amount of flexibility plus the ability to work under pressure to meet commercial deadlines.


  • Attending supplier previews to identify new product.
  • To create and maintain accurate SKU level information on the merchandising and EPOS systems. Maintaining the data as requested by the Buyers, to include:
    • Product descriptions
    • Bar codes
    • Batteries and accessories
    • SKU attributes and status
    • Minimum stock quantities
    • MDL
    • Pack sizes
    • Waste packaging
    • WEEE
  • To accurately raise orders for all products and order types.
  • To action tasks to manage the open order book and ensure stock is delivered to the WSSI plan and prioritised by business need.
  • To provide accurate PO updates to support the ‘open to pay’ intake and cash flow as managed by Finance.
  • To develop good relationships with the suppliers to expedite the chasing of suppliers and DC for order confirmations, delivery bookings and other requirements as required.
  • To manage price changes to an agreed schedule and communicate with the stores and IT to action. Including price establishment.
  • To support the buyers by dealing with emails and other communications from shop and suppliers where appropriate to free their time for other business priorities.
  • To investigate and action invoice and purchase order queries in a timely fashion.

Skills & Experience

  1. Knowledge of TRS, IP systems an advantage.
  2. You will need to be an experienced administrator ideally with knowledge gained within a retail or commercial environment.
  3. Good working knowledge of Excel and Word.
  4. Good numeracy and problem-solving skills.
  5. Ability to prioritise whilst working under pressure.
Apply now