Legal Secretary (Funds)

Location: Hong Kong

Contract Type: Full-time

Closing Date: 23 April 2021

Legal Secretary (Funds)

SUMMARY

To support various lawyers in the team and provide a full secretarial service including typing and amending documents, diary management, liaising with clients and various other administrative tasks in support of the operation of the Hong Kong office.

1. RESPONSIBILITIES:

  • Preparing and amending house style and non house-style Walkers legal documents.
  • Audio and copy typing of emails, letters, faxes and correspondence as requested.
  • Creating and updating PowerPoint presentation.
  • Managing inboxes.
  • Managing the outlook calendars and diaries.
  • Organising internal and external meetings, conference calls and video links, as required.
  • Arranging business travel.
  • Liaising with clients in a professional manner on the telephone and via written correspondence.
  • Communicating at all levels within the firm in a clear and concise manner, whilst maintaining confidentially at all times.
  • Managing FileSite.
  • Undertaking electronic and manual filing.
  • Updating InterAction with relevant business contacts.
  • Using Prebill Viewer to prepare prebills and billing-related matters.
  • Liaising with the Finance Department in relation to the completion of bills and related billing matters.
  • Managing, monitoring and reclaiming expenses.
  • Performing other ad hoc secretarial tasks as required and requested.
  • Working as part of the Secretarial team, providing secretarial cover for absentees as and when requested, and proactively offering assistance to others.
  • Using AdEx to perform Matter Management / update Matter Details.
  • Using Expert Assistant to perform various tasks, eg File Opening, Cayman Court Searches, BVI Court Searches, BVI Company Searches, conducting Conflicts Searches, entering Pipelines, Closing Matters, etc.
  • Using Cube to assist fee earners to manage their WIP and A/R.

 

2. ESSENTIAL SKILLS AND EXPERIENCE:

  • Prior experience in an international law firm.  Offshore law firm experience is most preferable.
  • Exceptional attention to detail.
  • Proficient in Word, PowerPoint, Excel and Outlook.
  • Accurate and proficient audio typing skills (both English and Chinese)
  • Excellent time management and communication skills.
  • Effective team player.
  • Fluent in English and Cantonese, mandarin desirable.
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