Paralegal (Investment Funds & Corporate)

Location: Singapore

Contract Type: Full-time

Closing Date: 31 May 2021

Paralegal (Investment Funds & Corporate)

Job title:           Paralegal (Investment Funds and Corporate)

Location:          Singapore

 

THE Role

The Paralegal will not give legal advice to clients but is expected to assist the lawyers in the department in providing all forms of legal services for clients of the Firm

Reporting

The role will report directly to the Partners in the department and will be expected to work for all lawyers within the department or the Firm as required.

THE RESPONSIBLITIES

  • On a daily basis you will be required to proofread and review all relevant supporting documents.
  • Provide legal support to the Investment Funds and Corporate teams, with particular focus on private equity, Hedge Funds, PE Funds and IPOs.
  • Manage compliance process and proactively liaise with registered office services providers ("RO Provider") and the Compliance team from time to time to ensure due diligence on the clients (and/or all proposed directors and shareholders of any companies to be incorporated by us) have been received; proactively monitor the status and notify the responsible lawyer if the required due diligence has not been received within 14 days after the engagement.
  • Liaise with clients in relation to any general enquiries if instructed by the supervising lawyer.
  • Liaise with RO Provider on requests for certified true copies / registered office certificates.
  • Assist in preparing translations, e.g. presentations, emails.
  • Hedge Funds:
  1. Prepare draft fee estimate.
  2. Incorporate various entities.
  3. Prepare first draft of the following documents:
    1. launch resolutions for standalone fund / master fund and feeder fund;
    2. board resolutions for Cayman manager (if any);
    3. SIBL declaration form for Cayman manager (if applicable):
      1. form MF1 for standalone fund / feeder fund (if applicable); and
      2. special resolutions for standalone fund / master fund and feeder fund;
    4. liaise with RO Provider to ensure that all due diligence on the proposed shareholders / directors have been received prior to the transfer of subscriber share / allotment of new shares / appointment of directors;
    5. liaise with foreign office secretaries (Cayman office) to ensure that the original administrator consent letter / auditor consent letter have been received prior to filing; and
    6. post registration – liaise with RO Provider and the administrator on transfer of registered office (if applicable) and transfer of register of members; send instructing counsel / client information for reporting and filing requirements; obtaining original form MF1 from instructing counsel / client; and
    7. follow up with RO Provider, regulatory and / or foreign office secretaries (as applicable) where documentation remains outstanding.
  • PE Funds:
    1. Prepare draft fee estimate.
    2. Incorporate GP entities and assist with the preparation of partnership formation documents.
    3. Prepare first draft of the following documents:
  1. launch resolutions for the GP / GPGP (as the case maybe);
  2. board resolutions for Cayman advisor (if any);
  3. SIBL declaration form for Cayman advisor (if applicable);
  4. section 10 statement; and
  5. legal opinion.
    1. Liaise with RO Provider to ensure that all due diligence on the client, proposed shareholders, directors and initial limited partner have been received and the register of limited partnership interests has been accurately updated at closing.
    2. Post closing – send updated register of limited partnership interests to the instructing counsel / GP and advise them that the GP will be responsible for updating the register.
  • IPOs:
  1. Prepare fee estimate.
  2. Review corporate documents of the issuer and any BVI / Cayman subsidiary, liaise with instructing counsel on outstanding documents and prepare first draft of the following documents:
    1. legal opinions;
    2. director's certificates (as required); and
    3. consent letter etc.
  3. Conduct court search (or company search if necessary).
  4. Obtain certificate of good standing (if applicable).
  5. Liaise with instructing counsel and clients on general enquiries if instructed by the supervising lawyer.
  • General corporate work:
    1. Prepare due diligence report.
    2. Draft resolutions, application for shares, share transfer form, consent to act and resignation letter; liaise with RO Provider to ensure that all due diligence on the proposed new shareholders / directors have been received and that the relevant register has been accurately updated.
    3. Prepare first draft of short form opinion.

The Candidate

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Diploma in paralegal studies.
  • A minimum of three years' experience working in a legal environment as a paralegal, legal assistant or company secretary.
  • Excellent writing skills with fluency in both spoken and written English.
  • Work independently and as a team member.
  • Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets.
  • Communicate clearly and effectively legal matters both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence.
  • Working knowledge of computerised systems including the intranet, databases for legal resources etc.
  • Ability and willingness to occasionally work outside normal working hours/days when requested.
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