Corporate Services Administrator

Location: Hong Kong

Contract Type: Full-time

Closing Date: 30 October 2020

Corporate Services Administrator

Job title:           Corporate Services Administrator

Reporting to:     Manager, Corporate Services

Location:           Hong Kong

WALKERS PROFESSIONAL SERVICES

Walkers Professional Services is the corporate and fiduciary services arm of Walkers Global. Walkers Global is a leading International Financial Centre law firm and a member of the International Financial Centres Forum (IFC Forum). From our offices in the British Virgin Islands, the Cayman Islands, Dubai, Dublin, Hong Kong, Jersey, London and Singapore, we provide legal services to FORTUNE 100 and FTSE 100 global corporations and financial institutions, capital markets participants, investment fund managers and middle market companies.

We offer outstanding opportunities to enjoy top quality work in an innovative, flexible and collegiate environment. We are proud of our team-oriented and supportive culture and state-of-the art office facilities and work environment.

THE ROLE

Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Manager of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy and such other responsibilities as Senior Management shall from time to time determine.

THE RESPONSIBLITIES

  • To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the "Portfolio") of companies and partnerships, originating responses and updating and providing registers and documents as required
  • To prepare and file corporate documents with government agencies
  • To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
  • To maintain internal databases and systems including ViewPoint
  • To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
  • To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same
  • To follow-up on outstanding accounts receivable within agreed time-frames
  • To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate
  • Such other tasks as Senior Management or the Director of Corporate Services may request from time to time

 

The Candidate

  • The individual must hold an undergraduate degree
  • A minimum of 3 years' experience in company secretarial position gained from professional firms
  • Experience in setting up companies in Hong Kong and common offshore jurisdictions
  • Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
  • Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
  • The ability to operate with strictest of confidentiality
  • Reliability essential
  • Fast paced approach
  • Ability to work in a team
  • Excellent interpersonal skills
  • Ability to meet strict deadlines and operate on their own initiative
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