Location: Fire Service Headquarters
Contract Type: Full-time, Permanent, Job Share
Closing Date: 22 August 2022
Salary: £23,023 - £24,920 per annum
Specific Hours: 37
Are you an experienced Personal Assistant?
An exciting opportunity has arisen for a Personal Assistant based at our Headquarters in Birkenshaw.
We are one of the country’s leading fire and rescue services, rated as good by Her Majesty’s Inspectorate.
The overall purpose of the role is to work collaboratively as a key member of the PA Team to ensure that Chief Officers are provided with a confidential, effective, and efficient support service.
As Personal Assistant to the Chief Officers, you will have excellent organisational and communication skills, your diary management skills will ensure key deadlines are met and responsibilities are fulfilled efficiently. You will receive and screen all incoming communications and deal with outgoing communications, including the drafting of responses, where appropriate.
Having previous experience of working as a Personal Assistant, together with a proactive approach in supporting senior leadership; logical thinking; excellent problem solving and written, and verbal communication skills are essential for this varied and demanding role.
You will work well in a team, be proactive and take responsibility for all areas of administrative support, including attending and taking accurate minutes of meetings, arranging travel and hotel requirements, itineries for conferences and support for events, and would be expected to provide cover for other PAs as required.
You will be numerate and literate, have excellent keyboard and typing skills (RSA/OCR stage III, NVQ Level 3, or equivalent) and have excellent knowledge and application of MS Office (Word, Excel, PowerPoint) and IT Skills. Audio skills and a qualification in shorthand would be an advantage. You will be required to work on your own initiative and work flexibly in relation to the needs of the post.
A requirement to develop good working relationships with key staff in other departments and external organisations, including the other emergency services, Government ministers, Members of Parliament, civic dignitaries, and elected members. You will also gain an understanding of national, regional and local initiatives and developments that impact on the WYFRS Corporate Plan and strategic priorities.
We offer an excellent package, including Local Government Pension Scheme, free parking, 37 hours flexible working week, an employee assistance programme, training and development, sports and social clubs with free use of gym. Job share applicants welcome.
We are a caring organisation, promote an environment of inclusivity and learning and welcome people from all walks of life - just as long as you can show commitment to our values such as integrity and teamwork.
If you can meet this challenge, we want to hear from you!
For further details of this and all our vacancies and to apply online please visit www.wyfs.co.uk/careers. Closing date for all applications is Monday 22nd August 2022. Interviews will be held w/c 5th September 2022.
All correspondence will usually be sent to your email account registered with the online recruitment system rather than by letter. Please check your email account regularly.
If after reading all of this information, you are interested in applying, please read the documents listed above for more details and click on 'Apply' for the application form.
Please note we do not accept CVs. If you are viewing this vacancy on ‘jobsindeed’ or other external platform, the only way to apply for this vacancy is to visit www.wyfs.co.uk/careers/ and complete the application form via our online Access vacancy system.
We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under-represented at WYFRS, including women, Black, Asian & Minority Ethnic applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia.
WYFRS is a ‘Real Living Wage’ employer and have been rated ‘good’ by HMICFRS in all areas of our service.