Sales & Purchase Ledger Manager - Internal Applications Only

Based at:                            Head Office - Northgate Arena

                                           Hybrid working - 2 days in the office.

Hours of work:                   37 hours per week

Contract type:                    Permanent

Salary:                                 £22,269 per annum

Closing date:                       Monday 30th September 2024

Proposed Interview Date:  Tuesday 1st October 2024

***INTERNAL APPLICATIONS ONLY***

JOB PURPOSE

To manage and oversee the Sales and Purchase Ledger function within the Brio Leisure Finance team. Working collaboratively across the Sites and Departments of Brio Leisure to ensure the sales and purchase ledgers are correct, complete and in accordance with company policies and statutory legislation. Additionally, to manage and develop the Finance Assistants, supporting and coaching them in their roles and ensuring all tasks of the team are planned and completed in a timely manner.

MAIN RESPONSIBILITIES

1. Efficiently manage the processing of all sales ledger transactions for Brio leisure.
2. Ensure the collection process of Membership Direct Debit payments is managed accurately, timely and in compliance with data processing / banking laws.
3. Manage the process of income reconciliation for the business, from Point of Sale to Bank statement ensuring it is all correctly processed within the financial system.
4. Ensure all sales invoices /statements are raised correctly and issued to debtors in a timely manner and support team members with query resolution to full payment as required.
5. Support the Aged Debtor management process through engagement with the monthly review meetings and query resolution as required.
6. Efficiently manage the processing of all purchase ledger transactions for Brio leisure.
7. Ensure the processing of purchase ledger invoices /credit notes onto the Business’ financial systems is accurate and timely and all purchase liabilities have been correctly authorised and accounted for.
8. Manage the processing of the Company’s purchase ordering system, ensuring the correct approval levels are in place and adhered to.
9. Ensure the company’s VAT position is reflected correctly during the process of the processing of the sales and purchase ledger transactions.
10. Manage the process of creditors payments ensuring all creditors are paid in accordance with the company’s agreed credit method and terms.
11. Support the Aged Creditor management process through engagement with the monthly review meetings and query resolution as required.
12. Plan, prioritise and efficiently manage the workload of the Sales and Purchase ledger area ensuring the team have adequate resources to complete their roles in a timely way.
13. Manage, coach, and develop the Finance Assistants, through regular (preferably no less than monthly) 1-2-1s to monitor their welfare and assist them with solving challenges as they arise. Additionally, these meetings should be used to feedback on performance highlights/issues as they arise.
14. Ensure all queries (internal and external) that come to the Finance team are directed to the correct member of the team through management of the Finance Team Email Inbox
15. Proactively review the departments systems and processes and actively engage in projects to improve them, as necessary.
16. Ensure the appropriate records are kept for the Sales and Purchase Ledger area and that they are regularly archived when not required.
17. Support the Finance Manager and Finance Team with completing the monthly/annual accounts to the agreed timelines.
18. Support the Finance Manager and Finance Team with the annual audit information requests and queries as required.
19. Support the Finance Manager by completing any ad hoc requests for the Finance function as required.

Rewards and benefits:

• Enjoy 25 days of annual leave per year, which increases to 30 days after 5 years of continuous service.
• Free Brio Leisure gym membership allowing you to use our gym, fitness and swim facilities.
• Explore exclusive discounts through the 'Brio Staff Shop' benefits platform, spanning a variety of retail shops, travel, cinema tickets, and more.
• Free uniform & DBS check (if required)
• Reimbursement for car mileage at 0.45p per mile and bicycle mileage at 0.20p per mile.
• Benefit from enhanced maternity and paternity leave.
• Favourable pension scheme
• Internal health checks for over 40’s
• Access the Employee Assistance Programme for free, providing confidential 24/7 support for various personal matters, from debt management to assistance for new parents.
• Contribute to your local community with three paid volunteering days per year – because we believe everyone should play a part in making a positive impact to the community.
• Enjoy discounts on food and drink at our on-site café during working hours.

Our Values:

Investing in People - We develop our team, who are knowledgeable with a can-do attitude

Inclusive - We are non-discriminatory, accessible, engaging and welcoming to everyone

Supportive - We are caring and passionate about making a difference

Integrity - We build trust through transparency, accountability and collaboration

Innovative - We encourage ideas and creativity through achieving positive commercial and social impact

To apply please visit the careers page on our website at www.brioleisure.org to complete an online application form.

IMPORTANT - Invitations to interview are sent to the email address provided on your application form. Please ensure that you check your email account regularly.  Please note it is not always possible to contact unsuccessful candidates individually; therefore, if you have not heard anything within 6 weeks, please assume that you have been unsuccessful on this occasion.