Project Coordinator

The Role

The CAE Project Management Office is a thriving and ever-growing environment catering presales engagements and projects for the delivery of Professional Services for IT Networks, Infrastructure and Systems.

You will own and coordinate the end to end process for PS presales and installation engagements, providing a service to the account management teams and our customers. The role involves planning and managing projects typically ranging from time and materials engagements of less than 5 days duration to small works projects typically up to between 5 - 20 days duration, this is to include scheduling.

This will include becoming a key customer contact; understanding requirements; the allocation of suitable resources; and producing all associated documentation. Using a ticketing system, you will manage requests and communication whilst working within defined KPIs, OLAs and SLAs. You will ensure adherence to internal quality and cost objectives and your work will be driven by a customer services mentality.

In addition, you will be enlisted to provide administrative assistance to project and programme managers on larger scale deployments and ensuring that appropriate project governance and controls are adhered to and maintained.

What you will be doing?

• Ownership of planning, monitoring and coordinating of presales engagements, T&M and Small Works projects
• Assist in the capacity of project coordinator on larger deployments or programmes.
• To follow and execute internal PMO methodologies and processes to include, but not limited to:
  • Acting as the main PMO point of contact for customers for assigned projects.
  • Acting as the main internal point of contact / initial escalation point for assigned tickets / projects.
  • Allocation of appropriately skilled resources, considering overall company objectives and operational efficiencies
  • Coordination and creation of documentation to a high standard, ensuring timely completion and appropriate maintenance e.g., Statement of Works, Highlight Reports, Sign-off documents etc.
  • Adhering to internal OLAs and SLAs
  • Updating tickets in a timely fashion, with relevant details to ensure all parties are aware of the current state of the work.
  • Report progress against plans, tracking an accurate % of work completed.
  • Control project records of attendance, timekeeping, budgets & expenses
  • To initiate and maintain relationships with key project / business stakeholders.
  • To identify and escalate risks or issues as early as possible.
  • To ensure customer satisfaction
  • Compliance with all Security, Safety, Health & Environmental responsibilities and requirements as detailed in the Company’s Security, Health & Safety and Environmental Policies.
  • To manage 3rd party suppliers’ engagement process and their deliverables on assigned tickets / projects.
• To provide cover for your teammates during absences

General Administrative Support

Ad-hoc tasks in support of the PMO as directed by your manager.                    

The above list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the post.

What is needed?

• Previous experience within a fast-paced PMO environment as a project coordinator
• Experience interacting with stakeholders courteously and efficiently to provide information and resolve problems
•  Previous experience within an IT services environment
• Demonstrate the ability to learn and use different in-house bespoke software
• Diary Management
• Previous experience working with Sales Teams
•  Prince2 Foundation certified
• Have a good command of all MS Office applications

Desired

• Ticket System Experience

The Company

This is CAE - Our goal is to be recognised as the most trusted and valued IT infrastructure solutions provider, and be chosen by our customers, partners and everyone in the CAE family, because of our unique understanding, total commitment and positive engagement.

We get recognised in a number of different ways:

• Having ISO9001 and 27001 certifications
• With multiple awards from manufacturers including Cisco and Dell Technologies
• Being 3 star accredited with the Service Desk Institute
• Within our industry with shortlists and wins from CRN
• and every time we get an order from one of customers – recognising that we are their partner of choice whether they are in the Commercial, Public or not for profit sectors

It is our approach that sets us apart and our people that make us different #thisishowwedoit

What is next?

If successful, one of our dedicated recruitment team members will be in touch with you for a screening call. Please note, we will always endeavour to acknowledge every application we receive, however, due to the high volume of applications, we are unable to reply to every individual with specific feedback.

Benefits:

• MediCash
• Investors in Personal Development
• Pension Scheme
• Death in Service
• Staff Referral Scheme
• Discounted Private Medical Insurance
• Tech Scheme
• Will writing
• Additional benefits: Shopping discounts, Length of service awards, Flu Vaccination Vouchers, Employee Recognition, Annual leave entitlements, Cycle to Work Scheme, Fresh Fruit

CAE Technology Services are an equal opportunities employer. We are committed to eliminating discrimination and encouraging diversity across our workforce. We aim to provide a fair and consistent job application process and to not discriminate on grounds of gender, marital status, sexual orientation, race, ethnic origin or disablement.