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Bid Administrator

Location: Remote

Contract Type: Permanent

Hours of Work: Core Business Hours (37.5 hours between 08:00 and 18:00)

Overview:

Bid Management Mailbox Management

  • Organisation and management of the Bid Management central mailbox emails and folder structure
  • Opportunity identification, download, and coordination for opportunities received into the mailbox via direct Frameworks, Framework partners, procurement portal alerts (e.g. Gov One, Proactis, Crown Commercial) or the customer directly
  • Distribution of suitable opportunities and emails to the required stakeholders for review
  • Tracking opportunity status through the expecting, qualification stages of the bid lifecycle.

Portal Maintenance

  • Maintenance of the Internal Bid Management Sharepoint Portal
  • Maintaining the Bid Management portal login sheet
  • Maintaining tendering portal profiles and notification settings as and when required
  • Completing registration of new tendering portals as and when required.

Bid Coordination

  • Supporting the coordination of Bid Management and Sales-led opportunities from Qualification through to Contract Award (for PQQs, RFIs, RFQs, SQs; ITTs, RFPs), as and when required including:
    • Setup of bid team and progress meetings
    • Completion of PQQ / SQ documents
    • Proof reading and formatting response documents
    • Coordinating submission of clarification questions and answers
    • Liaising with and providing updates to key stakeholders
    • Submitting responses (inc. portal uploads, email and postal)
    • Supporting Lessons Learned process, tracking of actions and support with improvement activities
    • Updating internal systems throughout (MS Teams/Salesforce)