Administrator - Residential Childrens Home

Who are Fair Ways and what do we stand for?

Fair Ways is a leading children’s services charity based in the Solent, delivering Fostering, Education, Residential, Mental Health and Family services and cares for over 400 children, families, young people and vulnerable adults each year.

Fair Ways is a great place to work. We are a team. We care about each other and are all committed to making a change to the lives of the young people and service users in our care. We will not apologise for calling our staff great, the best, or world-class. Our staff are at the core of our organisation and we celebrate them by shouting it from the rooftops!

Where and when do we need you?

We are recruiting for a part time administrator for our residential children’s home in Portchester. Our home accommodates children aged 14 – 18 and specialises in providing therapeutic informed practices for our young people, supporting them towards independence. You will be working as part of a wonderful team and encouraged to develop your career within an ambitious and growing organisation that is committed to staff retention and development. The successful applicant will work onsite supporting a team of support workers and the home management to ensure the delivery of continuous high-quality service and growth.

Working as our administrator you will be involved in a range of exciting and rewarding things like:

• Using your great communication skills - Maintaining a professional manner, answering the phone positively, responding to any queries and passing on the necessary information.
• Demonstrating fantastic attention to detail - Attending meetings, recording and distributing notes as well as typing up reports, letters and emails.
• Keeping everyone organised - Managing the day to day diaries of the management team.
• Every penny counts! – Undertaking financial tasks including the petty cash and monitoring of this process.
• Supporting with staffing and coordination -To aid and support the leadership team with Rota management, recording of staffing usage and taking part in the recruitment process.
• Compliance is key! – Monitoring the staff training matrix and establishing any required links or training plans that may be identified.
• Dotting the I’s and crossing the T’s - Supporting the homes management in updating and creating development plans as well as six monthly regulation 45 reports.
• Keeping things safe - Monitoring maintenance tasks and liaising with the maintenance department and the home management to ensure that any outstanding tasks are reported or in line to be completed
• Using your previous experience - Possessing competent IT skills. The ability to use Microsoft word, excel and outlook are a must. Power Point and Publisher knowledge are also desirable.
• Working as part of an amazing team – Use your ability to work as part of a team within a fast paced, busy and varied working environment.

Desirable…. but not Essential

Whilst we value the knowledge and understanding that experience and qualifications can bring we also know that some of our best people have come to us from unrelated backgrounds. These people already held our core values at heart, and with the dedication of our amazing in-house training and development team, we have supported the rest!

• Previous experience in a similar role
• GCSE A-C in English or equivalent NVQ 2

This role is recruited to on a 30 hour per week basis worked between Monday to Friday, specific requirements can be discussed further at interview stage. Successful candidates will be required to provide an enhanced Disclosure (DBS). This disclosure cost will be met by Fair Ways.

Let us look after you!

At Fair Ways, we care about your well-being, here is what we currently offer to our dedicated team:

• Exciting Opportunities: Participate in free staff lotteries with amazing prizes, such as £1000 holiday vouchers, weekends away, luxury hampers, £1000 fostering referral scheme and vouchers. Experience a workplace that celebrates your contributions.
• Work-Life Balance: Enjoy a Holiday Accrual Scheme, an extra day of annual leave as a ‘wellbeing day’ and the option to purchase additional holidays (up to 5 days). We value your time and offer flexibility to accommodate your existing commitments.
• Health and Support: Benefit from Simply Health, our health cash plan, and access to our Employee Assistance Scheme, providing emergency financial assistance and 24/7 counselling services. Access your salary when you need it with Early Pay – The ability to withdraw an amount of your salary early each month to assist with any unforeseen circumstances.
• Growth and Development: Unlock your potential with our Education Grant, offering funding for accreditation up to master's level. Engage in leadership courses to enhance your skills and progress in your career.
• Wellbeing Matters: Experience team-building days, summer festivals, and well-being initiatives, promoting a positive work environment. Take advantage of discounted gym memberships and a cycle-to-work scheme to maintain a healthy lifestyle.
• Recognition and Rewards: Be appreciated for your dedication through annual Staff Awards and Long Service Awards. Build a secure future with our pension scheme and gain eligibility for a Blue Light Card.
• Supportive Community: Be part of our diverse workforce that embraces all communities. We value your unique perspective and encourage you to contribute to our inclusive and vibrant culture.

*Benefits may differ dependant on contract type.

Become a part of our community – We can’t wait to meet you!

If you're passionate about making a difference and are ready to embark on an incredible journey, apply today and be a part of something amazing at Fair Ways. Join our team and help shape brighter futures!