Billing Co-Ordinator

Job title

Billing Co-Ordinator

Department

Finance

Our Purpose

To forge long-term relationships that have a positive impact on our people, our clients, our business partners, and our community.

Our Commitment to Our People

We do not think there is a magic formula to the Higgs culture. The key is to listen to and respect our people. If we take care of our people and our people take care of our clients, then everything we want as a firm will take care of itself. We are friendly and open to new ideas.

Our Core Values

Higgs core values are “CLEAR” – Care, Legacy, Excellence, Authenticity, Relationships

Role Purpose

The Billing Co-ordinator will work very closely with both the Property Department and the Finance Department to support our Property lawyers with their billing requirements and financial queries   

We aspire to deliver technically superior service.  We will ensure that our people have the knowledge and skills to achieve at the highest level.

Key Responsibilities

• Raising and processing bills (profit cost bills, disbursement bills, time write offs and credit notes) on a monthly basis.
• Supporting lawyers to ensure bills are delivered to clients on a timely basis
• Take a leading role in driving working capital/lock-up improvement across the Property Department, both in terms of WIP and debts
• Undertaking monthly meetings with lawyers to review various financial reports including WIP Aware reports and agree action points.
• Assist our lawyers and the firm’s Finance team with general financial queries such as WIP, disbursements, billing, debts and client account balances, including regularly monitoring such balances on WIP Aware.
• Supporting lawyers and the firm’s credit control team with debt collection as needed
• Assisting lawyers with issuing hourly-rates letters and other central finance communications with clients
• Support Property lawyers to ensure disbursements are paid out and billed before matters are closed, and support the firm’s Finance team with any related queries.
• Ensure reconciliation of outstanding balances is completed on inactive files.
• Ensure that any files to be closed are dealt with promptly on our financial and case management systems in line with regulatory requirements and the firm’s existing policies and procedures.

Person Specification

• Proven financial experience, including billing and management of disbursements within a legal or professional services environment.
• Experience in property-related financial processes, particularly in billing and WIP management within a legal or professional services setting.
• Able to work to deadlines and prioritise in a proactive manner.
• Excellent organisational skills and attention to detail, particularly with data accuracy.
• Confident in own ability and able to look for a resolution prior to escalating.
• Ability to take the initiative and demonstrate proactivity and drive.
• Ability to remain calm under pressure and work to tight deadlines.
• Conscientious, approachable, and enthusiastic.
• Experience on a Legal Practice Management system.

Technical Knowledge

• Must be computer literate with excellent working knowledge of Microsoft Office Suite.

What You Need to Know

Higgs offers hybrid working wherever possible. Our Higgs’ Best FIT (flexible, inclusive, together) principles are designed to ensure that people can complete their best work from the most appropriate location. If you are looking to work flexibly then let us know and we will do what we can to accommodate your request.

We encourage a ‘dress for your diary’ approach which means dressing in a manner appropriate for your schedule or the specific appointments you have on any given day.

Equal Opportunities

As charter signatories to The Law Society’s Diversity and Inclusion Charter, Higgs are committed to developing a diverse business by engaging with the widest pool of talent. We recognise this is an ongoing journey and regularly monitor our figures which can be viewed here.

People Driven. Legal Excellence.