Legal Finance Administrator

Job title

Legal Finance Administrator

Department

Finance

Our Purpose

To forge long-term relationships that have a positive impact on our people, our clients, our business partners, and our community.

Our Commitment to Our People

We do not think there is a magic formula to the Higgs culture. The key is to listen to and respect our people. If we take care of our people and our people take care of our clients, then everything we want as a firm will take care of itself. We are friendly and open to new ideas.

Our Core Values

Higgs core values are “CLEAR” – Care, Legacy, Excellence, Authenticity, Relationships

Role Purpose

We are looking to appoint a highly motivated and enthusiastic individual to the role of Legal Finance Administrator within the Finance team. This role provides an excellent opportunity to build experience across key areas of finance, including billing, financial transaction processing and reconciliations. You will be supported through on the job training to develop confidence in legal finance systems and gain an understanding of relevant regulatory requirements (such as the SRA Accounts Rules), with a view to becoming a Legal Cashier. The role is ideal for someone with strong attention to detail and a genuine interest in working within a finance function in a legal environment.

Key Responsibilities

In line with policies and procedures key responsibilities would cover primarily legal cashiering but may also have exposure to management accounting, purchase ledger and credit control.

Billing and Transaction Processing

• Support the preparation of invoices and billing across multiple matters

• Process time and disbursement adjustments and transfers between files

• Help maintain accurate coding and transaction posting, with training on legal and regulatory requirements (e.g. SRA Accounts Rules
• Maintain a good knowledge of Aderant (financial accounts package) and be able to interrogate it

Payments and Reconciliation

• Process and validate payments to clients, suppliers and general ledger accounts

• Reconcile bank accounts and supplier statements

• Liaise with suppliers to resolve queries and ensure prompt, accurate payments

• Handle telegraphic transfers (receipts and payments) and cheque payments in line with firm processes

Person Specification

The criteria below will be assessed via application (A), interview (I), Test (T), or multiple (A/I/T).

Essential Criteria

• Acts with integrity and discretion, recognising the importance of confidentiality when managing personal, client, or firm information

• Ability to accurately record, organise, and maintain client and matter information using appropriate systems, ensuring information is accessible, secure, and supports the team efficiency

• Communicates with clarity, sharing ideas appropriately, listening actively, and contributing to discussions that support effective decision-making and continuous improvement.

• Experience in taking ownership of tasks with responsible time management, attention to detail and professional responsibility.

Technical Knowledge

• Proficient in using Microsoft 365 applications to organise tasks, manage time effectively and support collaborative working
• Confident in using Microsoft Excel including formulas and data handling

What You Need to Know

We offer more than just a job. Our benefits reflect our commitment to your development, wellbeing and work-life balance. Click here to discover more.

Higgs offers hybrid working wherever possible. Our Higgs’ Best FIT (flexible, inclusive, together) principles are designed to ensure that people can complete their best work from the most appropriate location. If you are looking to work flexibly then let us know and we will do what we can to accommodate your request.

We encourage a ‘dress for your diary’ approach which means dressing in a manner appropriate for your schedule or the specific appointments you have on any given day.

Month ends and year end are a particularly busy time in the finance department and you will be required to contribute efforts to a greater extent, potentially including working additional hours.

Equal Opportunities

Higgs LLP is proud to be a signatory of The Law Society’s Diversity, Inclusion Charter and a Disability Confident Committed Employer. These commitments reflect our dedication to building a workplace that is inclusive, accessible, and welcoming to all. We actively encourage applications from individuals of all backgrounds, experiences, and identities.

As part of our Disability Confident commitment, we offer a guaranteed interview to disabled applicants who meet the essential criteria for the role and choose to opt into the Disability Confident Interview Scheme.

We are also committed to ensuring that all applicants can fully participate in the recruitment process. If you require any reasonable adjustments, please let us know by contacting us at recruitment@higgsllp.co.uk

We recognise that inclusion is an ongoing journey, and we regularly review and publish our diversity data, which can be accessed here.

People Driven. Legal Excellence.