Administrative Assistant / Receptionist (Birmingham)

Administrative Assistant / Receptionist

Salary: £22,000

Location: JTL Birmingham Training Centre

Working hours: Monday – Friday, 8am - 4pm

Job Purpose:

To provide effective administration and reception support in the training centre.

Key Responsibilities and Accountabilities:

To provide general administration support for the Centre and staff as required.
Respond to all incoming telephone calls, ensuring that these are answered promptly and dealt with effectively.
Receive all visitors to the centre, ensuring that their requirements are effectively met and creating a favourable first impression.
Maintain a safe and secure Centre environment and comply with all necessary policies.
Deal with incoming and outgoing post as delegated by the Centre Manager.
Assist with the booking arrangements for workshops, classrooms, meeting rooms and AM2 centre.
Assist with the collation and updating of the Centre diaries.
Assist with the administration of the centre stationery and stock.
Open up and close the Centre from time to time as delegated.
Actively engages in other such duties, under the discretion of the Centre Manager /Centre Administrator as and when necessary.
Carry out exam invigilation duties as required and requested by the Line Manager
Maintain a clean and tidy centre, and ensure waste is disposed of in a timely manner.
Create Purchase orders and upload to the central purchasing system as required and requested by the Line Manager.
Set up meeting rooms for events and activities as required and return to normal operating layout afterwards.
Ensure the safeguarding policies and procedures are adhered to and followed by everyone visiting the centre.

Person Specification

Essential Requirements

Desirable:

An Enhanced DBS disclosure will be required

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