Payroll Coordinator - Maternity Cover

Location: Potens Head Office, Birkenhead.

Contract Type: Fixed term contract

Closing Date: 01 January 2026

Salary: £30,000 - £32,000 Per Annum

Specific Hours: 40

Payroll Coordinator - Maternity Cover

We are pleased to announce an exciting opportunity here at Potens for a Payroll Co-Ordinator (Fixed Term – Minimum 12 Months)

Are you an experienced Payroll Co-Ordinator looking for a rewarding new challenge? Do you thrive in a fast-paced environment where accuracy, teamwork, and attention to detail make a real impact?

We’re seeking a proactive and detail-driven professional to join our well-established and supportive payroll team on a minimum 12-month fixed-term contract. In this role, you will be responsible for delivering accurate, timely payroll processing across our organisation, working closely with the Payroll Manager and wider teams to maintain compliance, efficiency, and high-quality service.

This position offers flexible hybrid working – primarily home-based with occasional travel to our Head Office in Birkenhead, giving you the ideal balance between collaboration and flexibility.

What we’ll give you:

We believe in rewarding hard work and commitment, which is why we offer a comprehensive benefits package including, but not limited to:

  • Salary: £30,000 – £32,000 per annum (DOE)

  • Fixed Term Contract – Minimum 12 Months

  • 40 hours per week with flexible start/finish times

  • Hybrid working – work from home with travel to Birkenhead when required

  • Contributory pension scheme

  • Employee Assistance Programme, accessible 24/7

  • Funded training and development opportunities

  • Exclusive employee discounts on shopping, leisure, and household expenses

  • A friendly, supportive, and collaborative work environment

  • Employee referral scheme

What you’ll be doing:

  • Collect and review time and attendance data from rota systems, ensuring accuracy

  • Amend rota data in line with authorised management instruction

  • Maintain employee pay rates for new starters, leavers, contract changes, NMW updates, and pay reviews

  • Process new starters, leavers, and contract changes in line with company policy and legislation

  • Generate contracts and amendment letters through Select HR

  • Ensure all payroll data is authorised and processed within agreed SLAs

  • Process statutory documentation such as AEOs, tax notices, and student loans

  • Manage sickness absence processing, including SSP calculations and verification of documentation

  • Process statutory payments (SMP, SPP, SAP, ShPP) including calculations, system input, and related forms

  • Calculate and process final payments including holiday accruals, loans, and deductions

  • Respond to payroll queries within set timeframes

  • Process out-of-cycle/manual payments when required

  • Liaise with HMRC, pension providers, courts, Access, Salary Finance, Tusker, and other third parties

  • Carry out payroll controls and reconciliations to ensure accuracy

  • Assist with payroll calculations, one-off payments, and continuous improvement activity

  • Maintain legislative knowledge and complete mandatory training

  • Provide support and cover for colleagues during periods of absence

  • Process expenses in line with company policy

(A full list of responsibilities is available upon request.)

Who you are

We’re looking for a motivated, detail-focused professional who can work independently and collaboratively. You’ll bring:

  • Minimum 2 years’ experience processing end-to-end payroll for over 1,000 employees

  • Excellent attention to detail and ability to meet deadlines

  • Strong communication skills, both virtual and face-to-face

  • A positive, hands-on, proactive approach

  • Strong organisational and time-management skills

  • Ability to engage effectively with internal stakeholders

  • Proficient in Microsoft Excel and Word

  • Experience using Access Select HR and Select Pay (desirable but not essential)

  • Familiarity with rota systems such as CareSys, PeoplePlanner, or Care Cloud (desirable)

  • Understanding of LMS/E-Learning systems (desirable)

  • Flexible, approachable, sociable team player

  • Commitment to accuracy, confidentiality, and compliance

Who we are:

We are a national provider of health, social, and education services with over 35 years’ experience. Our employees are the driving force behind the fantastic care and support delivered to hundreds of adults and children across the UK.

Our teams are purposeful, positive, and progressive — empowering the people we support to have a voice, achieve their goals, and change their lives.

Join our team and have the satisfaction of knowing you’re making a difference every day. In return for your hard work and passion, we’ll provide you with real meaning and purpose in your career.

Safeguarding

Potens is committed to safeguarding and promotes the welfare of the people we support across all our services. All applicants will be subject to robust pre-employment checks prior to appointment; including, but not limited to, an enhanced DBS and a minimum of two satisfactory references.

Our checks will be service and role specific and can be discussed pre-application if required. To view our policy on recruitment of ex-offenders, please see full details  Potens-Recruitment-Ex-Offenders-Policy.doc (live.com)

Diversity

We champion diversity and recognise the importance of our teams representing the communities and people we support. At Potens, you’ll find an inclusive environment where you can be yourself — where everyone shares the same purpose: helping people live independently, healthier, happier lives and creating a workplace where all feel welcome and supported

 

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