Ledgers Assistant

Location: MediaCityUK

Contract Type: Permanent

Hours: 37.5 hours per week, Monday to Friday

Closing Date: 04 November 2020

Ledgers Assistant

 

Job Purpose: 

Responsible for maintaining the sales ledger and to provide support for purchase ledger where required as directed by the Ledgers Manager. 

Reporting Lines and Key Relationships: 

The role forms part of the SIS Finance transactional team and reports to the Ledgers Manager.

Key Responsibilities: 

 

Sales Ledger: 

  • Chasing payments across various customer categories.
  • Processing payments via online software.
  • Banking cheques received from customers.
  • Daily allocation of payments to customer accounts.
  • Reconciliation of customer accounts as required.
  • Dealing with customer queries and escalating to manager where required.
  • Managing a variety of incoming mailboxes.
  • Requesting credit checks/due diligence reports and compiling risk assessments as required by sales/senior management, in line with the policy.
  • Agreeing short term payment plans with customers, where appropriate.
  • Debt recovery referrals – Liaising with manager and external solicitors on potential legal referrals for delinquent accounts.
  • Debt analysis for monthly sales ledger reviews. 

Other: 

  • Maintenance of monthly India Withholding Tax reconciliation and procedures.
  • Liaise with internal/external auditors where necessary.
  • Other tasks and projects as directed by the Ledgers Manager. 

Purchase Ledger: 

  • Registering invoices/credit notes onto open accounts (prior to approval by key managers within the business).
  • Checking invoices/credit notes once approved and coded by the relevant manager
  • Ensure that all invoices/credit notes are approved by the relevant manager and have the appropriate back-up in the case of capital expenditure.
  • Reconciliation of supplier statements on a monthly basis. 

Payments (Purchase Ledger): 

  • Allocate payment runs for checking across the wider finance team. Payment runs are made twice monthly including sterling, dollar and euro suppliers. 

Skills and Experience: 

  • Strong communication skills (written, verbal and presentational).
  • Attention to detail and ability to manipulate and interpret financial data.
  • Ability to work independently and as part of a team.
  • Knowledge of SIS suppliers, customers and products is desirable, however, the ability to deal with general supplier & customer queries on a day to day basis is essential. A key measure of success in this role will be understanding when to escalate any complex queries, whether supplier or customer.
  • Strong Excel skills will be an advantage.
  • Customer focused, understanding the needs of customers and the importance of providing solutions to satisfy short and long-term objectives.
  • Good interpersonal skills with an ability to build effective working relationships.
  • Knowledge of Sage is advantageous; however, training will be provided.
  • Knowledge of VAT is desirable; however, training will be provided.
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