OHU Project Administrator (12 month fixed term contract)

Are you an organised, proactive Administrator who loves improving systems and making workflows more efficient? Join us on a fixed term basis to support key projects in our Occupational Health Unit and help strengthen how we deliver our service.

By joining West Yorkshire Fire & Rescue Service, you’ll play an important role in helping our Occupational Health Unit maintain an efficient and friendly department, that ensures that the people who save lives are healthy and fit to do their roles.

We offer an excellent package including generous holiday entitlement, family friendly policies, flexible working arrangements, local government pension scheme, free onsite parking, Sports and Social Club with free use of gym, an Employee Assistance Program and car salary sacrifice scheme.

Job Purpose: To provide fixed-term administration support to the Occupational Health Unit for key workstreams.

Key Responsibilities:

This role will provide essential project-based administrative support to the Occupational Health Unit to ensure efficient daily operations.  Key tasks include configuring and optimising the OPAS G2 database to improve functionality, data quality, and reporting, and support implementation of changes within the unit and wider organisation. You will also manage and reduce the backlog of scanning and uploading medical documentation. You will help identify arears to streamline administrative processes to reduce duplication and maintain effective workflows and will also provide cover for reception during annual leave. This is a proactive role that directly supports the quality, efficiency, and reliability of our occupational health service.

Essential requirements:

• You will have proven experience providing comprehensive administrative support and working with databases, including data entry, configuration, and reporting - ideally within a clinical, occupational health, or regulated environment.
• You will be positive, proactive, and solutions-focused, with experience of improving administrative processes and managing small projects from start to finish.
• Strong communication and organisational skills are essential, along with the ability to prioritise, meet deadlines, and maintain confidentiality. Accuracy and attention to detail are critical for ensuring high-quality document control, and you should be confident working both independently and as part of a team.
• You must be proficient in Microsoft Word, Outlook, Excel, and databases, with good literacy and numeracy gained through qualifications or work experience.
• Flexibility to provide admin/reception cover during annual leave is also required.

The post is subject to a Standard Disclosure and Barring Service Check.

Joining a first-rate organisation, you will have the job satisfaction of knowing each day that you are contributing to the success of one of just six metropolitan fire and rescue services in the UK, supporting around 950 firefighters who work round the clock, plus around 300 support staff, who help people and save lives.

We are a caring organisation; we promote an environment of inclusivity and learning, and welcome people from all walks of life – just as long as you can show commitment to our values such as integrity and teamwork.

Interviews will be held Wednesday 6^th May 2026.

Job Description

Terms and Conditions

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All correspondence will usually be sent to your email account registered with the online recruitment system rather than by letter. Please check your email account regularly.

If after reading all of this information, you are interested in applying, please read the documents listed above for more details and click on 'Apply' for the application form.

Please note we do not accept CVs. If you are viewing this vacancy on ‘jobsindeed’ or other external platform, the only way to apply for this vacancy is to visit www.wyfs.co.uk/careers/ and complete the application form via our online Access vacancy system.

We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under-represented at WYFRS, including women, racially and ethnically diverse applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia. We are a ‘Real Living Wage’ employer

West Yorkshire Fire & Rescue Service are committed to the safeguarding of our staff, volunteers, visitors and the community we serve. This includes protecting vulnerable adults, children and young people from potential neglect and harm. All employees must share the same commitment.