Legal Assistant - Private Client, Cambridge

The Role

This is a varied role and as a Legal Assistant in our team, you will:

• Update client records on databases as required and to maintain records of client enquiries, change of address and contact information
• Work with and instruct our central support teams to ensure all files are up to date, either by e-filing or hard copy filing. Co-ordinate document/deed requests and archiving with Central Office Services
• Arrange appointments and diary management for your fee earners
• Ensure you work proactively with your fee earners to forward plan meetings, travel etc
• Liaise with clients by telephone, passing on detailed updates as requested
• Liaise with third parties (such as OPG, Probate Registry, HMRC) by telephone on behalf of your fee earners
• Co-ordinate the return of typed documents from Central Secretarial Services and action next steps including amendments where necessary
• Assisting with drafting letters and legal documentation as required working alongside other team members
• Co-ordinate document release procedure following the department protocols
• Carry out searches where appropriate
• Contribute to your team’s financial performance by proactively working with fee earners to manage their matter balances and write-offs. Initiate and drive the billing process with your fee earners
• Manage transaction requisitions and arrange payment of supplier invoices
• Run matter reports for billing, matter balances, and file closing
• Proactively identify matters for closure and prepare final invoice and/or return of client monies
• Prepare expenses claims on behalf of fee earners
• Prepare PowerPoint presentations for your fee earners when necessary
• Support the wider team when necessary such as holiday and sickness cover
• Proactively support the fee earners’ business development activities
• Ensure you maintain continuous knowledge improvement and embrace learning and development opportunities

Knowledge, skills and experience required

• Ideally, similar experience gained within a comparable environment and at an appropriate level
• High degree of competence in the use of Microsoft Office
• Excellent verbal and written communication, with appropriate and effective use of grammar and punctuation
• Attention to detail
• Be respectful, working with integrity and professionalism at all times
• Willingness to work flexibly to meet client needs

This is an office based position

Working pattern:         Monday to Friday, 9.00 am to 5.00 pm but negotiable

The Firm

Ashtons Legal is a growing firm in the East of England with a focus on providing excellent legal advice to a diverse range of individuals, institutions and executives across our region and beyond.

We are a friendly and supportive team of professionals working together to make sure our clients get the best advice possible. Our firm has a flexible reward and benefits structure and a culture of openness with an innovative leadership looking to the future.