Evening Porter - 3 Month Fixed Term Contract

Porters are to be a welcoming first face of Canford for visitors and a helpful and reassuring presence for all pupils, staff and site residents at all times. Porters are responsible for all daily operational requirements on campus. This involves security as well as assisting on logistical set ups/collapse, waste management, post management and any other task

 Core Portering Responsibilities (All shifts where applicable)

• Keep pupils, staff and visitors feeling safe and provide visible reassurance on site
• Ensure buildings and premises are monitored for security and spot any security or fire risk which may compromise that security.
• Act as a visual deterrent for criminals and trespassers to include Site patrols on busy / quiet days when the risks are increased.
• Supporting reception team/estates by ensuring all key and padlock management for the site (aided by Estate Supervisor during the day for estates contractors and personnel).
• Supporting receptionist team/estates by ensuring maintaining car permit records and issuing car stickers.
• Supporting reception team/estates by managing ID cards alongside IT, digital locking systems and keys, including annual servicing and reactive repairs.
• Opening/locking and de-alarming buildings, only when required.
• Challenging unknown people on site as appropriate, particularly prevalent in evenings/silent hours or during events.
• Hand in lost property and securing items left insecurely outside.
• Immediate response to DRAX security, lift and accessible toilet alarms, or incidents / concerns called in by colleagues.
• Occasional speed camera management and operation.
• Occasional parking audits and drop-off supervision- challenging those who are inconsiderate or not following instruction

Other tasks:

• To adhere to Blue runner live feed reports to ensure all set ups/re setting up are carried out in a timely manner. (Internal or external events including weddings and events)
• To carry out Help Desk tasks to ensure all tasks are planned and carried out
• To assist or support on any furniture moves
• Traffic management – during shift placing out reserved cones for works or reserved bays for events, access, car parking and day-to-day road safety, placing out and taking in one-way system signs.
• Support and deconflict parking arrangements when events clash.
• All staff – any incidents or issues must be communicated to the next shift. (Transfer duty phones to next duty person)
• Waste management. Ensuring all bins whether large wheely bins or small pedestrian bins are monitored, placed out for external collections, or emptied routinely. (This could include food waste)
• Post Management. Working in conjunction with reception staff - To support the receipt, consolidation and delivering of post. Dept to collect their own post.
• To commit to rota shifts as per contractual hours per week. Full year contract
• Ensure buildings and premises are properly secured and spot any security or fire risk which may compromise that security.

 Health and Safety

• To carry out hazard spotting and to report any accidents or near misses.
• Ensure you operate to Departmental and School risk assessments and Policies
• Report any items of machinery or vehicle malfunctioning or operating inconsistently immediately to your line manager.
• First Aid – Be a first point of contact for immediate first aid assistance, and for directing / coordinating the emergency services response.
• Fire – attending all alarm activations and supporting colleagues when holding the duty phone. Submitting fire incident reports for all fire alarm incidents attended.
• Hand over key information to the next shift and make written records of any key incidents or matters whilst on shift (e.g., intruders, incidents, police calls, defects)

 HR/Training

• To attend any mandatory training requirements
• To engage and participate on your annual appraisal reviews

 Other duties/points

• On occasion you will be required to adjust your shift timings to suit the operational needs of the school. This could on rare occasions include day shifts.
• In any week during the year, the evening shifts, weekend shifts and shifts which cover larger group events involving external participants must be priority over day shifts
• Undertake any other duties appropriate to the role as requested by line managers.

Knowledge / Experience

• Full Current driving licence (D1/B1)   (E)
• Experience in managing and prioritising workload   (E)
• Experience of identifying service needs and delivering innovative solutions   (E)
• Competent in the use of IT systems and Microsoft applications  (D)
• Good communication skills and able to negotiate or defuse in stressful or difficult situations   (E)
• Good personable and organisational skills   (E)
• Excellent attention to detail   (E)
• Customer service focused. Polite/helpful and cheerful   (E)
• Ability to work collaboratively building trust within the school community (Staff/parents/pupils/external visitors) (D)
• Able to multitask and be proactive (D)
• Smart appearance   (E)
• Enthusiastic and engaging personality   (E)
• Ability to work as part of a small team and use own initiative to meet commitments   (E)
• Ability to problem solve (D)
• Self-motivated   (E)
• Flexible/Adaptable  (E)
• Leads by example  (E)

Canford School is committed to equity, diversity and inclusion in all areas of our Community and encourages applications from all suitably qualified candidates.

Canford School is committed to safeguarding and promoting the welfare of children and young people.

The successful applicant will be required to undergo child protection screening.