Medical Agency File Handler

Express Solicitors are currently ranked 80 out of more than 10,000 law firms in the UK and ranked in the top ten for the Best Law Firm to work for in the UK by Best Companies. We have a 5-star ranking with Trust Pilot from over 5,500 reviews, which, coming from our clients, means a lot to us.

About Us

Ontime Reports Ltd are a specialist provider of business and legal support services to Express Solicitors. Our highly skilled team obtain medical records, expert reports and arrange treatments, investigations and surgeries for our personal injury and clinical negligence clients.

Role

We currently have a full-time vacancy for a Medical Agency File Handler to join our vibrant team of 49 people, providing excellent customer service in a fast-paced environment.

Job description

• Instructing experts to provide reports on behalf of a solicitor and keeping open and effective communication regarding appointments, reports and information.
• Obtaining medical records from hospital trusts, GP’s surgeries, and other healthcare providers.
• Sourcing suppliers, arranging rehabilitation appointments and investigations.
• Obtaining quotations and invoices from experts and rehabilitation providers.
• Providing breakdowns of agency work and anticipated disbursements to Express Solicitors inhouse cost team obtaining invoices and chasing payments.
• Quality checking, processing incoming mail and expert reports.
• Accurate recording of time expended in various activities.

Person specification 

Required Qualifications/Training

• GCSE English & maths at Grade C or above, or equivalent

Required Attributes

• Knowledge of Microsoft Office packages including Word and Outlook.
• Excellent written and spoken English with the ability to have high levels of accuracy and attention to detail.
• Ability to always maintain client confidentiality and commitment to customer service.
• Ability to deal with high volumes of work and manage conflicting priorities.

Desired Attributes

• Experience of working in a medical setting would be of a distinct advantage.
• Experience of working in a law or legal services firm.
• Knowledge of Proclaim or other case management system

Salary, Hours & Benefits

• The salary is £18,750 - £24,672.65.
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.
• 23 days holiday. Entitlement will rise 1 day per year to a max of 26 days per year of service, plus bank/public holidays.
• Absence incentive: employees who complete three consecutive months with zero unplanned absence earn an additional half a day’s annual leave.
• Three holiday buy backs per year after 1 year of service.
• Optional pension salary sacrifice scheme after 3 months.
• Private medical insurance available after 2 years’ service.
• Birthday Holiday after 2 years’ service
• Death in Service – 2x salary based on annual salary only – eligibility commences when you join the company.

Recruitment Process

To apply, send a CV and covering letter to recruitment@expresssolicitors.co.uk or visit or careers page on www.expresssolicitors.co.uk/careers

Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all. 

company website https://www.expresssolicitors.co.uk/staff