Operations Administrator

Job Title: Operations Administrator

Location: Bathgate, EH48

Looking for a career where your ambition meets real opportunity? Join Persimmon Homes as an Operations Administrator and step into a role where your success is celebrated, your growth supported, and your work truly matters.

Why Persimmon Homes?

We’re one of the UK’s largest and most established housebuilders — FTSE 100 listed, with 29 regional offices and thousands of quality homes built every year.

At Persimmon, we don’t just build homes — we build careers. When you join us as an Operations Administrator, you’ll benefit from:

• Competitive salary
• Bonus
• 5* housebuilder - Be part of a company that consistently delivers quality homes and outstanding customer satisfaction
• Healthcare
• Life Cover & Contributory Pension
• Employee Benefits Platform – giving you access to high-street discounts, wellbeing support, and more
• Committed to diversity, inclusion, and empowering your development

What is the role?
The role will encompass working between both commercial and technical departments ensuring the smooth running and administration of both departments with the rest of the internal partners.

What you’ll do as an Operations Administrator

Commercial

• Administer Tender Process.
• Administration of Subcontractors information (set up / phone calls & emails / issuing drawings / remittances / client extras).
• Tracking Insurances – updating on XL trackers and COINS.
• Set up and maintain subcontractor accreditations on CQMS portal.
• Produce Client Extras Summary for sales use.
• Dealing with administration of weekly employee’s timesheets.
• Updating payment trackers.
• Updating of H&S / O&M Manuals.
• Tracking and filing payment applications and invoice administration.
• Assisting QS’s with subcontract payment processes.
• Expenses for both Directors.
• Prepare, compile and sort documents for data entry
• Check source documents for accuracy
• Obtain further information for incomplete documents
• Transcribe information into required electronic format
• Scan documents into document management database
• Check completed work for accuracy
• Store completed documents in designated locations

Technical

• Raising purchase orders and general organisation of invoices / fees
• Updating Drawing Registers / issue updates / deal with internal drawing enquiries
• Managing Premier Guarantee platform
• Assisting with third party info
• Procurement: raising BACS payments / fees
• Tracking/obtaining relevant certifications.
• Attending meetings: minute taking/action log updating

What experience do I need?

• Experience in a property administration environment
• Experience in using COINS or an equivalent
• Previous use of Bluebeam programme is desired but not essential.
• Strong organisation; customer service; problem solving; Microsoft 365; diary management and workload prioritisation skills.
• Ability to remain calm and productive under pressure.
• Strong communication skills - written and verbal