Accounts Payable Administrator

We are currently seeking an Accounts Payable Administrator to join our dynamic Finance team. In this role, you will play a crucial part, particularly in supporting the Accounts Payable/Receivable Manager. 

Your responsibilities will include accurately and promptly processing supplier invoices and credit notes, as well as reconciling supplier statements, ensuring that the company’s liabilities are recorded in an accurate and timely manner. You should be self-motivated, organized, and comfortable communicating with suppliers both over the phone and in person. You will proactively respond to requests and resolve issues with initiative and determination to ensure satisfactory outcomes. Professionalism in various forms of communication is essential, along with the ability to manage your workload to maintain high productivity and accuracy.

We are currently seeking an Accounts Payable Administrator to join our dynamic Finance team. In this role, you will play a crucial part, particularly in supporting the Accounts Payable/Receivable Manager. 

Your responsibilities will include accurately and promptly processing supplier invoices and credit notes, as well as reconciling supplier statements, ensuring that the company’s liabilities are recorded in an accurate and timely manner. You should be self-motivated, organized, and comfortable communicating with suppliers both over the phone and in person. You will proactively respond to requests and resolve issues with initiative and determination to ensure satisfactory outcomes. Professionalism in various forms of communication is essential, along with the ability to manage your workload to maintain high productivity and accuracy.

WHAT YOU WILL BE DOING IN YOU NEW ROLE: 

Entering supplier invoices and credit notes on SAP in an accurate and timely manner

Ensuring incoming images are attached to posted documents (Scanning)

Reconciling supplier statements monthly and ensure that variances are investigated and cleared

Building relationships between themselves and employees/suppliers to aid speedy resolution of any issues/queries that may arise

Registering unapproved invoices and maintain notes/diary to ensure reasons for non-approval of invoices are kept up to date

Assisting the business in regular contact with suppliers for expected credit notes.

Contacting suppliers for invoices that relate to aged goods received

Proactively keep the purchase ledger tidy

Helping fellow finance colleagues in providing information/correction of supplier transactions

Providing support, when required, to fellow Accounts Payable team members and Accounts Payable/Receivable Manager

Support and contribute to departmental improvement plans 

The above list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the post.

WHAT YOU WILL BRING - KEY SKILLS & EXPERIENCE