Events and Communication Coordinator

Location: London

Contract Type: Contract

Closing Date: 25 April 2025

Salary: Competitive

Specific Hours: 36.25

Events and Communication Coordinator

 
 

This role is a 12 months Fixed Term Contract designed to provide comprehensive support to the Party’s policy development work.

The role focuses on two areas:

1.      Advancing the priorities of the policy programme by providing logistics and events coordination support; and

2.     Communications with relevant Programme audiences, including individuals and groups making policy-related submissions, as well as wider audiences to ensure updates are on progress at portfolio and programme levels.

 

The ideal candidate will be a proactive, self-driven individual who provides genuine support to enable policy development activities and to build engagement. This role requires a deep commitment to advancing the priorities of the policy programme, along with a demonstrated capacity to think critically, adapt swiftly, and communicate well with members, the public and others involved in the programme.

 

Success of the role will be evaluated on:

·       Ability to follow your roles and responsibilities to the highest standard

·       Provide accurate and thorough outputs on time

·       Be a genuine self-starter

Role responsibilities
  1. Travel Coordination:
  •  Book transportation for programme team members, ensuring all logistics align with schedules and agreed budgets.
  •  Handle changes to travel plans, cancellations, and last-minute adjustments as necessary.
  • Maintain a comprehensive travel calendar and ensure all relevant details are clearly communicated to travellers.

 2. Venue Identification & Scheduling:

  •  Research and identify suitable venues for events or meetings based on specific requirements (e.g., size, location, amenities).
  • Negotiate with venues for booking rates, availability, and other event-specific needs.
  • Coordinate venue bookings, ensuring all logistical details (e.g., catering, AV equipment, seating arrangements) are confirmed in advance.

3. General Logistics Support:

  • Provide administrative support to ensure smooth event operations, including arranging schedules, equipment, and services.
  • Manage and track RSVPs for events, ensuring all attendees receive necessary travel, venue, and event information.
  •  Assist with creating and organising itineraries, agendas, and event schedules.
  • Handle any other remote logistics tasks that arise, such as coordinating with vendors, securing permits, or arranging materials for events.
  • Maintain clear and accurate records of all logistics-related documents (e.g., travel itineraries, venue contracts, invoices).

4. Internal communications:

  • Act as the point of contact for internal team members and external partners for all logistics-related inquiries
  •  Regularly update stakeholders on travel and event statuses to ensure alignment with expectations and goals
  • Ensure all travel and event details are documented accurately and shared in a timely manner.

 5. External communications:

  • Responsibility for communications with individuals and organisations making policy submissions to ensure those submitting thought-through proposals feel engaged and valued.
  • Ensure audiences are updated through a range of channels, working with the Digital and Media teams.

 6. Attention to Detail & Organisation:

  • Proactively identify potential issues or conflicts and work to resolve them before they arise.
  • Ensure all tasks are completed with precision and deadlines are met.

 

This role will require flexibility across the organisation, and a willingness to get involved in other roles or functions where additional support is needed at any time.

Professional experience and qualifications

o   Proven experience in logistics coordination, travel booking, or event planning.

o   Proven experience in an externally facing communications role.

o   Prior political experience not essential however a sound knowledge of public policy and portfolio areas is necessary.

Skills required

·       Excellent organisational skills with the ability to manage multiple tasks simultaneously.

·       Strong attention to detail and a proactive approach to problem-solving.

·       Excellent communication skills (both written and verbal) with a customer service mindset.

·       Ability to work independently and remotely with minimal supervision.

·       Strong time management skills and the ability to prioritise tasks effectively.

·       Ability to handle high-pressure situations with professionalism.

·       A proactive, can-do attitude with a willingness to learn and adapt.

·       Ability to anticipate needs and act quickly to resolve issues.

·       Excellent relationship building to offer genuine support to Shadow Cabinet members.

·       Creative, with a strong ability to develop and implement innovative solutions to problems and opportunities in a fast-paced environment

·       A personal commitment to the values of the Conservative Party and drive for the Party to succeed

Being a Work Level 2 at The Conservative Party

Increasing our vote: We know you are committed to the Conservative Party and our vision. You translate this into a 1 – 2-year plan for your area, making that plan clear to your team. You then take the responsibility to translate vision and strategy into reality. You are prepared to get involved in things outside of your remit. You work across teams to deliver broad and complex changes.

 

Taking people with you: You cannot do your job alone. You constantly need to engage people and influence others. Whether they are members of your team, peers, directors or external parties, you build strong reciprocal relationships. Others look to you for how to behave and your actions affect the day-to-day experience of the majority of people who work for, or interact with, CCHQ.

 

Living the values: Our values underpin everything we do. Adhering to them, while being true to yourself, means that people will see our values in action.

The Conservative Party Values

OPPORTUNITY & RESPECT FOR EVERYONE: We value diversity by embracing ideas and experiences from people of all different backgrounds, creating an inclusive culture across our professional, voluntary, and elected Party. Through courtesy and respect, we can support our people to be at their best and develop working practices in an environment where everyone can be themselves.

 

WORKING TOGETHER TO DELIVER CHANGE: We constantly seek to improve and are pro-active in all that we do, being bold with our ideas and seeking out new opportunities. We are one team; the professional, voluntary, and elected Conservative Party working together, where everyone can contribute, and all feedback is welcome. We get things done by having confidence in our abilities and trusting the skills of those around us.

 

VALUING FREEDOM & RESPONSIBILITY: We value freedom by empowering people to do the right thing and hold ourselves accountable for the decisions we take. We act with integrity and communicate honestly; this is at the foundation of the relationships we build.

 

RELEASING ASPIRATION & REWARDING EFFORT: We value our people by recognising and encouraging talent through training, development and creating opportunities. We strive to reward achievement. Knowing that exceptional performance drives our team success.
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