Project Management Officer

Location: London

Contract Type: Contract

Closing Date: 25 April 2025

Salary: Competitive

Specific Hours: 36.25

Project Management Officer

This role is a 12 months Fixed Term Contract designed to provide comprehensive support to the Shadow Cabinet and Shadow Ministers in their policy development work.

 The Project Management Officer (PMO) plays a critical role in enabling the governance framework overseeing progress at both portfolio and programme levels. This role ensures that governance boards operate effectively by coordinating inputs, managing meeting logistics, and tracking key actions, risks, and issues.

The ideal candidate will be a proactive, self-driven individual who provides genuine support to programme teams. This role requires a deep commitment to advancing the priorities of the policy programme, along with a demonstrated capacity to think critically, adapt swiftly, and communicate well with senior Party members, and other high-profile individuals involved in the programme.

Success of the role will be evaluated on:

·       Ability to follow your roles and responsibilities to the highest standard

·       Provide accurate and thorough outputs on time

·       Be a genuine self-starter

Role responsibilities

1. Governance Board Coordination:

  • Ensure Shadow Cabinet members submit timely and accurate updates for review.
  • Facilitate the timely distribution of Shadow Cabinet inputs to relevant committee members, allowing adequate time for review and preparation ahead of committees and other meetings.

2. Meeting and Agenda Management:

  • Develop and set agendas for committees and other governance meetings, ensuring focused discussions that make the most efficient and effective use of attendees’ time.
  • Coordinate meeting schedules and committee timings to maximise availability and participation of key individuals.

3. Documentation and Tracking:

  •  Oversee the minuting of all programme meetings, ensuring accurate recording of discussions, decisions, and action points.
  • Track and monitor the completion of actions arising from meetings, maintaining a clear log of programme risks and issues and driving these through to resolution, working with the wider team.

4. Stakeholder Communication:

  •  Act as a central point of contact for governance board members, providing timely updates and ensuring alignment with governance processes.
  • Support effective communication between committees and the broader programme management structure.
  • Collaborate with think tanks and other individuals or organisations working on policy commissions to ensure alignment with governance objectives.

4. Attention to Detail & Organisation:

  • Proactively identify potential issues or conflicts and work to resolve them before they arise.
  • Ensure all tasks are completed with precision and deadlines are met.

This role will require flexibility across the organisation, and a willingness to get involved in other roles or functions where additional support is needed at any time.

Professional experience and qualifications
  • Proven experience in arranging high-profile meetings with complex stakeholder groups.
  • Proven experience in a PMO role, ideally in a large corporate or consulting environment.
  • Experience in a role that requires an extremely high level of organisation and attention to detail.
  • Prior political experience not essential however a sound knowledge of public policy and portfolio areas is necessary.

Skills required
  •  Very strong organisational and time-management skills, with the ability to manage multiple governance boards simultaneously.
  • Excellent communication and interpersonal skills for effective engagement.
  • A high degree of professionalism and accountability for outcomes.
  • Proficiency in minute-taking, documentation, and action tracking.
  •  Attention to detail and a methodical approach to tracking risks and issues.
  • Proactive approach to problem-solving.
  • Excellent communication skills (both written and verbal) with a customer service mindset.
  • Ability to work independently and remotely with minimal supervision.
  • Ability to handle high-pressure situations with professionalism.
  • A proactive, can-do attitude with a willingness to learn and adapt.
  • Ability to anticipate needs and act quickly to resolve issues.
  • Excellent relationship building to offer genuine support to Shadow Cabinet members and others involved in the Programme.
  • A personal commitment to the values of the Conservative Party and drive for the Party to succeed

Being a Work Level 2 at The Conservative Party

Increasing our vote: We know you are committed to the Conservative Party and our vision. You translate this into a 1 – 2-year plan for your area, making that plan clear to your team. You then take the responsibility to translate vision and strategy into reality. You are prepared to get involved in things outside of your remit. You work across teams to deliver broad and complex changes.

 

Taking people with you: You cannot do your job alone. You constantly need to engage people and influence others. Whether they are members of your team, peers, directors or external parties, you build strong reciprocal relationships. Others look to you for how to behave and your actions affect the day-to-day experience of the majority of people who work for, or interact with, CCHQ.

 

Living the values: Our values underpin everything we do. Adhering to them, while being true to yourself, means that people will see our values in action.

 

The Conservative Party Values

OPPORTUNITY & RESPECT FOR EVERYONE: We value diversity by embracing ideas and experiences from people of all different backgrounds, creating an inclusive culture across our professional, voluntary, and elected Party. Through courtesy and respect, we can support our people to be at their best and develop working practices in an environment where everyone can be themselves.

 

WORKING TOGETHER TO DELIVER CHANGE: We constantly seek to improve and are pro-active in all that we do, being bold with our ideas and seeking out new opportunities. We are one team; the professional, voluntary, and elected Conservative Party working together, where everyone can contribute, and all feedback is welcome. We get things done by having confidence in our abilities and trusting the skills of those around us.

 

VALUING FREEDOM & RESPONSIBILITY: We value freedom by empowering people to do the right thing and hold ourselves accountable for the decisions we take. We act with integrity and communicate honestly; this is at the foundation of the relationships we build.

 

RELEASING ASPIRATION & REWARDING EFFORT: We value our people by recognising and encouraging talent through training, development and creating opportunities. We strive to reward achievement. Knowing that exceptional performance drives our team success.

 
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